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RED BLUFF

CITY COUNCIL

REGULAR ADJOURNED MEETING

DATE OF MEETING: December 20, 2005

TIME OF MEETING: 6:00 P.M. CLOSED EXECUTIVE SESSION

7:00 P.M. REGULAR ADJOURNED MEETING

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL

Councilmembers Present: Andy Houghton, Mayor

Wayne Brown, Mayor Pro Tem

Forrest Flynn

Larry Stevens

Councilmembers Absent: Daniel Irving (absent - excused)

Staff Present: Susan Price, City Manager

Richard Crabtree, City Attorney

Gloria Shepherd, City Clerk

Tessa Pritchard, Human Resources Director

Michael Damon, Fire Chief

Al Shamblin, Police Chief

Donna Gordy, City Treasurer

Margaret Van Warmerdam, Finance Director

J D Ellison Sr., Building Director/Official

Mark Barthel, Interim Public Works Director

Nik Reikalas, Parks and Recreation Director

J.D. Ellison Sr., Building Director/Official, led the Pledge of Allegiance at the request of Mayor Houghton and the assemblage joined in.

CONFERENCE WITH LABOR NEGOTIATORS: Executive Session in accordance with Government Code Section 54957.6 for the purpose of instructing the City’s designated representative, Nickolaus and Haeg, Labor Negotiators and Susan Price, City Manager, Tessa Pritchard, Human Resources Director, regarding the salaries, salary schedules, or compensation paid in the form of fringe benefits with the Fire Unit.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Executive Session in accordance with Government Code Section 54956.8 –

City Council gave direction to Labor Negotiators Nickolaus & Haeg and also to the City Attorney on Property Negotiations.

Mayor Houghton presented a Certificate of Appreciation to Fire Chief Michael Damon for providing four years of fire services to the City of Red Bluff from September 5, 2001 to December 31, 2005 and wished him well with his retirement after serving 42 total years of fire service.

M/S/C Brown, Flynn to pull items #4, #8, #11, #12.& #14 and approve remainder of Consent Calendar

RATIFY/APPROVE NOVEMBER PAYROLL CHECKS NUMBERS 18842-19001; NOVEMBER PAYROLL DIRECT DEPOSIT NUMBERS 6910-7184

There were no increases in the dollar amount and it would extend the service for one more year.

ORDINANCE NO. 955 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING CHAPTERS 12 OF THE CITY CODE

ALCOHOL BEVERAGE LICENSE; PERSON TO PERSON TRANSFER; TYPE 41 (ON-SALE BEER AND WINE EATING PLACE); FULL SERVICE RESTAURANT; 955 SOUTH MAIN STREET; MARCIANNAS (NAME OF BUSINESS); MARCI ANN CARTER (FIRST OWNER)

ALCOHOL BEVERAGE LICENSE; PERSON TO PERSON TRANSFER; TYPE 41 (ON-SALE BEER AND WINE EATING PLACE); FULL SERVICE RESTAURANT; 4 SUTTER STREET SUIT B; LAS PALMAS (NAME OF BUSINESS); JOSE LUIS GALVAN (FIRST OWNER)

DESIGNATION OF RON YOUNG AS CITY ENGINEER/CITY SURVEYOR ON A ONE TIME BASIS FOR THE PURPOSE OF SIGNING AND STAMPING PARCEL MAP 04-14 (HOME DEPOT)

City Council welcomed Ron Young the new Consulting Engineer for this project.

AIR RESOURCES BOARD – REGISTRATION OF PORTABLE ENGINES AND EQUIPMENT UNITS

This project was delayed several times due to downtown special events and appreciation was expressed to the Construction Company for being so patient.

PRESENTATION AND ACCEPTANCE OF THE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2005

Margaret Van Warmerdam, Finance Director, reviewed the staff report and gave staff’s recommendation that the City Council accept the Annual Financial Report for the Fiscal Year ended June 30, 2005.

Margaret Van Warmerdam, Finance Director, expressed appreciation to staff for helping to meet deadlines and Mayor Pro Tem Brown commended the Finance Department and City Manager for a job well done. Mayor Houghton agreed and thanked staff and Rob Griffith for the efforts made with the Annual Financial Report for the Fiscal Year ended June 30, 2005.

M/S/C Brown, Flynn to accept the Annual Financial Report for the Fiscal Year ended June 30, 2005.

Al Shamblin, Police Chief, reviewed the staff report and gave staff’s recommendation that the City Council approve the increased fees at the Animal Shelter and authorize the increase in line item 11-33-340-102 from $28,000 to $45,000 to cover the increase in Tehama County Animal Care Center Fees.

Councilmember Stevens questioned whether the City staff would track the official number of animals the City turns in and asked that they see the costs and look into resolutions.

Susan Price, City Manager, clarified that this was more about operational issues. The existing contract with the County has minimal language and she suggested that there may be a need to review the agreement.

M/S/C Flynn, Brown to approve the increased fees at the Animal Shelter and authorize the increase in line item 11-33-340-102 from $28,000 to $45,000 to cover the increase in Tehama County Animal Care Center Fees.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council review the contracted leaf collection services schedule as presented by GreenWaste. Amanda Walter was there to answer questions regarding the dates and service. A color coded map of the streets and dates of leaf cleanup is available at City Hall. It was suggested that signs be made available to remind citizens to move their vehicles.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council review the attached Annual BID Report and accept it as submitted or modify any particular portion of the report.

John Yingling was present to answer any questions on behalf of the Business Improvement Area Advisory Board.

M/S/C Flynn, Brown to review the attached Annual BID Report and accept it as submitted.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council consider recommendations regarding the Development Impact Fee Study and proposal from the Red Bluff-Tehama County Chamber of Commerce Citizens Ad Hoc Committee, approve a supplemental budget appropriation of $4,500 from Development Impact Fee funds to finalize the revised Needs List and Study, and direct staff to schedule a final Public Hearing on the Development Impact Fee Study on January 17, 2006.

Councilmember Stevens questioned whether to proceed in the absence of Councilmember Irving and the decision was to proceed in the absence of Councilmember Irving.

Larry Lalaguna, concerned businessperson, raised concerns over the Residential Development Impact Fees, explaining the growth projections were inaccurate and he felt the needs were based on unrealistic growth projections.

Bill Moule asked that the City Council revisit all adopted fees and reconsider them.

Ron Clark discussed the proposal presented, and suggested that the City Council and Department Heads don’t have the expertise needed to make decisions on the fees and suggested that a Citizens Ad Hoc Group bring the information to the City and see the results of the City study as they need direction in the prioritization. He requested that the wording on item # 9 on the proposal be stricken.

Bill Moule asked that the Ad Hoc Committee have veto power as well as a formal overview for oversight of proposed fees.

Bill Moule wished to have items 4 and 5 on the proposal consolidated with 3 others.

Mayor Houghton explained that all documents are already available and that there are already public meetings to gather this information from without an Ad Hoc Committee.

Susan Price, City Manager, explained that she could put the Citizens Ad Hoc Group on the mailing list to receive the agenda items beforehand so that they could be informed that way.

The Ad Hoc Committee explained that until Susan Price, City Manager, ran the report, the impact of the fees were not understood and they continued to want to build a consensus by the public through an oversight committee.

Bill Moule explained that when a Needs List for funding is developed by City Staff it should come from them to the Ad Hoc Committee for review and then back to staff and that as staff makes changes they are going to want to see it. He requested a 2 or 3 week period to review and comment on staffs prioritizing of funding on Development Impact Fees.

Susan Price, City Manager, clarified that for example when staff comes to ask for a new fire engine the City Manager would have a discussion with the Fire Chief and he would do a staff report and before it went to the City Council it would go to the Ad Hoc Committee before it goes to the agenda. She surmised that the Ad Hoc group wanted to have its own committee and they would like to have more notification and an understanding of what’s going on before it goes on the agenda.

Bill Moule explained that the request was only for items that involved the Development Impact Fees and they want the Ad Hoc Committee to be “legitimized by the Council” and have Council say “that they agree there will be an Ad Hoc Committee that will review the staff reports for comments”.

Susan Price, City Manager, suggested they could give direction for a particular type of document and to name a contact point.

Mayor Houghton explained that one of the City Manager’s recent concerns about the Ad Hoc Committee meeting even though it was open to the public it wasn’t recorded and now this staff report will go to a Committee for review and changes that is not public.

An Ad Hoc Committee member explained that a recommendation for changes is not a change.

Mayor Houghton responded that the City Council has listened and compromised to the request though.

Susan Price, City Manager, explained that the Agenda is available on Friday for anyone to review ahead of time.

Mayor Houghton explained that this information is already out there in the public record and that Council has been meeting on this issue since October 19, 2004. There has been plenty of time to gather information regarding an overview of the issues.

Susan Price, City Manager, explained that tonight they need some direction on the Needs List and further discussion on an oversight committee could be brought back at another meeting.

Councilmember Flynn didn’t want to offend the work that staff has done and that it was well done and that the Ad Hoc Committee proposal was something that needs to be looked at more closely and doesn’t want to belittle anything staff has done with the Needs List and the Impact Fees.

Bill Moule agreed with Councilmember Flynn but disagreed with the point that the September 29, 2005 report gave them time to digest and see what it really meant.

Mayor Houghton explained that even without the oversight committee the Council didn’t pass anything because people came to the meeting and spoke up and that the Council listened to them.

The Ad Hoc Committee argued that if they had not been here that night the item would have passed without any opposition and without this information ahead of time they can’t obstruct it.

Mayor Houghton explained that all of the information is available to the Public now and that there is no way to be sure that it would have passed that night without the Ad Hoc presence.

Mayor Pro Tem Brown asked if all items would need to be on the list for the Ad Hoc Committee for oversight or if the item would be determined by a dollar amount.

Ron Clark explained that when they see money coming from this fund for expenses like carpeting, then it needs to be reviewed to hear the pros and cons of the expenditure regardless of the amount.

Mayor Pro Tem Brown then clarified that when the first item on the list comes up for consideration and they all consider it’s appropriate, then, will they deal with that item on “need” or by the “dollar amount.”

Bill Moule explained that the example of the re-carpeting of the whole building might be questioned and addressed by the oversight group but may not be on the Needs List.

J.D. Ellison explained that the carpeting had to be replaced due to fraying that was causing trips and falls and also to meet ADA requirements in other parts of the building.

Ron Clark felt carpet fees should come out of the General Fund and not Development Impact Fees.

Susan Price, City Manager, explained that State Law drives uses of the Development Impact Fees.

Mayor Pro Tem Brown explained that he appreciated the good work by the Ad Hoc Committee but that the it appears that the Ad Hoc Committee now wants to micro manage the City.

Bill Moule explained that the Ad Hoc Committee wants to see what is the collaborative effort by City Staff on priority lists, and see how they want to spend the money to achieve those goals.

Mayor Pro Tem Brown explained that he opposed item # 8 on the proposal list as there is room for bias.

Susan Price, City Manager, stressed that this is the ninth meeting on this issue and that at some point the Council needs to give staff direction and take action. She suggested they briefly look at the Needs List such as the Parks and Recreation minor changes. The one place they need direction is on the cost estimate on the Police Facility and architect’s estimate of $15 million.

One option is to have it done on City owned property at a cost of $9 million. The Council needs to finalize the Needs List. They also need to review the single, multi family; commercial and industrial 25% increase on the old DIF formulas and have it be made as an appendix to the study.

Susan Price, City Manager, reviewed the draft proposal put together by the Ad Hoc Committee and Bill Moule and Ron Clark disagreed with numerous parts of the proposal.

Susan Price, City Manager, recommended that the City Council be careful not under budget projects.

Councilmember Stevens expressed concern for the Animal Control budget, which is for City office space. More discussion is needed with the County for the City utilization of the facility.

M/S/C Flynn, Brown to approve 9 million dollars for the Police Building Needs List item.

M/S/C Flynn, Brown to approve the single, multi family, commercial and industrial 25% increase on old formulas and to be made as an appendix to the study.

M/S/C Flynn, Brown to finalize the Needs List as amended and revisit every year.

RESOLUTION NO. 82-2005 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING WATER RATES

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council consider water rate increase options and, as determined, adopt Resolution No. 82-2005 – A Resolution of the City Council of the City of Red Bluff Amending Water Rates with the selected option.

M/S/C Brown, Flynn to bring back a new exhibit with current rates at 25%, 5%, 5% and 5% increase for review.

ORDINANCE NO. 966 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING CHAPTER 24 OF THE CITY MUNICIPAL CODE - WATER

That the City Council waive the first reading and introduce Ordinance No. 966 – An Ordinance of the City Council of the City of Red Bluff Amending Chapter 24 of the City Municipal Code – Water.

INFORMATIONAL ITEM – UPDATE ON GRASSHOPPER CREEK FLOOD INSURANCE RATE MAP STUDY

Charlie Mullen, Planning Director, reviewed the staff report and gave staff’s recommendation that the City Council accept this informational report.

The Spyglass area is paying flood costs and they are out of the flood area and they need to consider taking them out of the review and have a public remapping.

SCHEDULING OF FUTURE PUBLIC HEARING ON PROPOSED DRAFT SPHERE OF INFLUENCE (SOI)

1. Approve one of the following options for scheduling a SOI Public Hearing meeting date:

a. Schedule the SOI public hearing on the regularly scheduled January 17, 2006 meeting date, but conduct the meeting in the Community/Senior Center Auditorium; or

b. Schedule a special SOI public hearing at the Community/Senior Center Auditorium on a date set by the City Council, pending room availability. Potential dates include January 12 and 30, 2006.

2. Provide direction to staff as to any specific background information that the City Council would like to be provided with to assist the Council in their review and consideration of the proposed draft SOI Boundary Map.

Consensus was to meet on January 30, 2006 at 6:30 p.m. at the Red Bluff Community/Senior Center Auditorium.

Mark Barthel, Interim Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council review the FY 2007-2011 ACIP list for future project consideration by the FAA and DOA and recommend City Council authorize staff to submit the project list for programming.

M/S/C Brown, Flynn to authorize staff to submit the project list for programming.

M/S/C Flynn, Stevens to approve November Payables Checks Number 50311-50656.

ABSENT OR NOT VOTING: Councilmembers: Brown (abstained) and Irving (absent - excused)

Comments of praise were again made to the Finance Director, City Manager, Staff and Nystrom Staff, for the great Audit Committee Report explaining that things are in order and current.

At 10:45 P.M. Mayor Houghton adjourned the meeting to January 3, 2006 at 7:00 P.M., in the Red Bluff City Council Chambers.