Untitled

RED BLUFF

CITY COUNCIL

REGULAR MEETING MINUTES

DATE OF MEETING: October 4, 2005

TIME OF MEETING: 6:00 P.M. Closed Executive Session

7:00 P.M. Regular Meeting

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL

Councilmembers Present: Andy Houghton, Mayor

Wayne Brown, Mayor Pro Tem

Larry Stevens

Forrest Flynn

Dan Irving

Councilmembers Absent: None

Staff Present: Susan Price, City Manager

Rick Crabtree, City Attorney

Cheryl Smith, Deputy City Clerk

Tessa Pritchard, Human Resources Director

Gerry Gray, Division Chief

Al Shamblin, Chief of Police

Charlie Mullen, Planning Director

Margaret Van Warmerdam, Finance Director

J D Ellison Sr., Building Director/Official

Gary Antone, Public Works Director/City Engineer

Nik Reikalas, Parks & Recreation Director

Mark Barthel, Assistant Engineer

Scott Capilla, Police Lieutenant

Tina Lee, Fire Marshal

Division Chief Gerry Gray led the Pledge of Allegiance at the request of Mayor Houghton and the assemblage joined in.

Executive Session in accordance with Government Code Section 54957.6 for the purpose of instructing the City�s designated representative, Nickolaus and Haeg, Labor Negotiators and Susan Price, City Manager, Tessa Pritchard, Human Resources Director, regarding the salaries, salary schedules, or compensation paid in the form of fringe benefits with the Miscellaneous Unit.

Mayor Houghton reported that the City Council had met with and gave direction to the Labor Negotiator and City Attorney regarding the above litigation and negotiations.

M/S/C Brown, Flynn to add the request from Patricia Watt for a Subordination of CDBG Loan to the Current Business agenda as item number 0 as an emergency item which needed immediate action and could not wait until the next City Council Meeting of October 18, 2005.

Venita Philbrick introduced Lealani Ash, Pat Scott and Rich Reynolds, who gave a sample of the music that could be heard at the 23^rd Annual Western Open Championships 9^th Red Bluff Edition to be held October 20^th, 21^st and 22^nd.

Mayor Houghton read and presented the Proclamation to Venita Philbrick and she extended an invitation to everyone to attend the kick-off on October 15^th at the State Theater.

Councilmember Forrest Flynn read and presented the Proclamation to Tina Lee, Fire Marshal for the City of Red Bluff, who reminded everyone to be fire safe and to �Use Candles with Care: When you go out, Blow Out�.

Councilmember Dan Irving read and presented the Proclamation to Karla Stroman of the Tehama County Department of Education. Ms. Stroman welcomed everyone to attend an Afterschool Program.

1. Appoint Andrew Christ to serve as a Planning Commission Member and appoint Phyllis Avilla as a Primary Member on the General Plan Update Advisory Committee.

2. Accept Beth (Kathy) Bonner�s resignation from the General Plan Update Advisory Committee.

3. Direct staff to recruit to fill the two Alternate Member seats on the General Plan Update Advisory Committee.

INFORMATIONAL ITEM � PLANNING DEPARTMENT CURRENT DEVELOPMENT PROJECTS STATUS SHEET

Recommendation: That the City Council authorize the City Manager to execute the Kimball Road power pole relocation reimbursement agreement with the Red Bluff Joint Union High School District.

Recommendation: That the City Council authorize Enplan to proceed with the Walnut Street Beautification Project environmental work in the amount of $6,500.

REQUEST FOR WATER SERVICE OUTSIDE THE CITY LIMIT; 40 WILTSEY ROAD, APN 41-101-7

Recommendation: That the City Council authorize water service connection to the county property located at 40 Wiltsey Road APN 41-101-7 upon payment of the required Development Impact Fees per Red Bluff City Code and execution of an agreement in support of annexation.

Recommendation: That the City Council authorize the City Manager to enter into a contract with Computer Logistics Corporation for computer system and maintenance services for October 8, 2005 to October 7, 2006.

Susan Price, City Manager, thanked the City Council for adding this item to the agenda, reviewed the staff report and gave staff�s recommendation that the City Council approve the subordination request for the Community Development Block Grant housing rehabilitation loan for Patricia Watt and authorize the Mayor to sign the required documents for the subordination.

M/S/C Brown, Flynn to approve the subordination request for the Community Development Block Grant housing rehabilitation loan for Patricia Watt and authorize the Mayor to sign the required documents for the subordination.

Nik Reikalas, Parks and Recreation Director reviewed the staff report and gave staff�s recommendation that the City Council accept the Girls Sports Day proposal and that although originally the staff report also called for the City Council to approve the supplemental appropriation budget request not to exceed $350 to implement this event, the Community Center Auxiliary had met Monday afternoon and agreed to donate the $350 to the Parks and Recreation Department for this event.

Councilmember Stevens requested that the Parks Department follow-up with the Boy Scouts to see if a similar program could be added for that group.

Christine Van Houten, Program Director, reported that Girls Sports Day Special events had been held in both Chico and Humboldt and had close to seventy girls in attendance.

M/S/C Flynn, Stevens to accept the $350 donation by the Community Center Auxiliary.

UPDATE OF URBAN STREAMS RESTORATION PROGRAM CONTRACT AMENDMENT 1 TO AGREEMENT NO. P-13-026; RESOLUTION NO. 52-2004; DEPARTMENT OF WATER RESOURCES URBAN STREAMS GRANT APPLICATION, $600,000

Charlie Mullen, Planning Director, requested that Rich Holman give a detailed update on the Urban Streams Restoration Program and some of the projects that had been completed.

Mr. Holman reported that they would be presenting educational information to the schools on watershed stewardship. Some of the projects completed are 400 ton of rock placed on Brickyard Creek near Bidwell Elementary School; bamboo removed; hydrology model has been prepared; some trees removed near the Brickyard Creek Apartments; signs and fencing installed near the high school. Mr. Holman invited everyone to attend the next Brickyard Creek Clean Up Day which will be held on October 29^th beginning at 9:30 a.m. until noon. Lunch will be served afterwards to those who help at no charge. He stated that with the departure of the Public Works Director they are concerned about the trails, as Mr. Antone had always been there for him and ask that when a new applicant for his position be considered, that the City also consider the desire for alternative methods of transportation such as trails.

PUBLIC HEARING TO CONSIDER; TENTATIVE TRACT MAP 04-1007; MITIGATED NEGATIVE DECLARATION; RESOLUTION NO. 72-2005; 2005 SO. JACKSON STREET; HABITAT FOR HUMANITY (APPLICANT/OWNER)

Charlie Mullen, Planning Director, reviewed the staff report and gave staff�s recommendation that the City Council:

2. Consider all public testimony and all other information relating to this project submitted to the City Council.

3. Approve the Mitigated Negative Declaration and adopt Resolution No. 72-2005 approving Tentative Tract Map 04-1007 with the Findings and Conditions of approval shown in Resolution No. 72-2005.

Mayor Houghton opened and closed the Public Hearing at 7:32 p.m. after receiving no comments.

Councilmember Stevens requested information on the expected start time for these fourteen (14) homes and wasn�t the overall project originally planned for sixty (60) homes.

Jim Koenigsaecker stated that they intend to start work the first of spring and build out to completion next year. Prior to the land being given to Habitat for Humanity�s there had been a map proposing sixty (60) homes, but Habitat for Humanity only has plans for fourteen (14) at this time.

M/S/C Flynn, Stevens to approve the Mitigated Negative Declaration and adopt Resolution No. 72-2005 approving Tentative Tract Map 04-1007 with the Findings and Conditions of approval shown in Resolution No. 72-2005.

Gary Antone, Director of Public Works/City Engineer, reviewed the staff report and gave staff�s recommendation that the City Council:

2. Direct staff to prepare an enabling resolution and ordinance for action by the City Council at a future meeting

3. Direct staff as necessary to address the Public Hearing comments and return to the City Council with information and an enabling ordinance and resolution for action at a future City Council meeting.

Steve Runk and Esperanza Prado with David Taussig Associates Inc. presented the Development Impact Fees Power Point and explained the methods for calculating the recommended fees. They showed and identified facility/capital needs of projected new development. The law prohibits them from applying or calculating fees to fix deficiencies that currently exist, so these deficiencies must be paid for with funds other than the Development Impact Fees. However if new development is going to generate traffic that requires that an intersection be expanded then that part of expansion that is driven by new traffic is going to be paid for with Development Impact Fee monies. The fees would become effective 60 days after the Ordinance has been adopted.

Mr. Antone stated that staff had spent numerous hours with Steve and Esperanza to refine the needs list that is contained in the document. This is a fifteen (15) year document, which shows to the year 2020. The key issue is that staff has gone a step farther in the preparation of this document to show fees that are related to facilities and improvement that are required to be made within the City of Red Bluff in order to accommodate the growth that the City of Red Bluff is estimated to have over the next 15 years.

Susan Price, City Manager, stated that the needs list was previously reviewed by the City Council and that the fees can be reviewed and adjusted annually. The Water, Wastewater Treatment Plant and Collections will need to be revised when there are annexations to the City. Information was provided on neighboring Cities Impact Fees, but you have to keep in mind that all Cities do not have the same needs.

Bill Moule, Chamber Representative, stated that the Chamber has not had a chance to meet with its board to come up with a recommendation and do not agree or disagree with the study. The biggest concern is the 7 �% growth factor that is built into this schedule, as the best figure that they had heard is 2 1/2 % growth. The school district has projected growth at 2 �%. The Chamber would like to invite more citizen participation so that the Chamber can say yes to the fees, which at this time they can not say that. They are having a hard time making the numbers work and would like more time and help from staff to better understand the formulas and how staff arrived at their needs lists. In the past department heads have attended service club meetings to explain to those in attendance so that everyone would have a better understanding.

Mr. Antone stated that the needs listed is based on projected growth for a 15 year period using various studies that have been done. It depends on how fast or slow the community grows and if it grows at 1 or 2% then that is what will be collected based on the formulas contained in the study, but if it grows 10% then 10% will be collected in order to accomplish the work in the needs list. There would also be an annual review of the needs list to assure that projects are being done. What is in the needs list is a list of facilities that is important for the City to grow.

Charlie Mullen, Planning Director, stated that the 7% was a full build out potential and that the fees are only collected at the time of permit.

Councilmember Irving stated that if the City grows then infrastructure needs to be increased and his understanding that the purpose for raising these fees was the projection of growth in the future.

Mr. Mullen stated that you can�t predict the future, but staff is anticipating that growth is going to occur. The fees are based on housing units and square foots, so if the growth comes then the fees are collected to compensate for the growth.

Ms. Price stated that if the growth doesn�t come then the fee doesn�t get paid.

Mr. Antone stated where this comes from is �what does the City of Red Bluff expect to look like in 2015� and that through the Planning Department figures, the vacant and developed land and the population that can develop and populate these areas. If the population growth is slow then the collection of fees will be slow. Everything is balanced based upon the total cost of the improvements in the various segments and that the intent is to keep up with growth, whatever level that is at.

Ms. Price stated that the percentages are attributed to the existing development and a percent to new development.

Councilmember Stevens questioned if the money being collected is based upon what the City thinks it is going to be and then it falls someplace in the middle, isn�t the City over collecting.

Mr. Antone stated no and that was why it was emphasized the fact that what was being looked at was the full build out of the City.

Ms. Price commented that the projected needs list is based upon the need to keep up for the future.

Mr. Runk stated that the cost of infrastructure that is required is divided by the projected population and that�s what the percent that the fee will be.

Ms. Price stated that as the fees are collected the Finance Department would spread the fees out to the various Development Impact Fee Fund accounts.

Mr. Runk stated that the money from each fund is spent at the City Council�s discretion.

Councilmember Flynn requested clarification on whether the needs would be reviewed annually.

Ms. Price stated that was correct. As items are developed then they drop off the list.

Councilmember Stevens questioned Mr. Moule on the amount of time requested to review.

Mr. Moule stated that the Chamber had never really opposed Development Impact Fees, but have never seen a needs list such as this one and he would guess that it would take at least a month to digest. He also stated that Mr. Antone had always been very helpful in answering questions.

Councilmember Stevens stated that this is a learning experience and the Chamber and TLDC would like to understand how the City got from point A to point B.

Ms. Price questioned if the City Council would like a special meeting and did recommend that the City Council do this as a body. This will be reviewed at budget time to look at projects and add and/or remove a project at any time.

Mayor Houghton requested clarification on the $6,294 per house that is currently collected and out of this amount $410 is already going into wastewater etc., and for the rest of the fees listed was $2,840 for the future. Also he did not want to see an Ad Hoc Committee, but is open to a workshop meeting with all five (5) City Councilmembers present.

Mr. Antone stated that an increase of the fees was looked at in 1996, but there has been a lot of discussion over the past years with regards to getting all the current and update information on all the reports and master plan. The City waited until it had good solid information before moving into the increase in Impact Fees. The needs list as presented to the City Council is staff�s best estimation of what the City will need in the next 15 years.

Ms. Price stated that was correct and that her recommendation will be to review yearly around budget time.

Mayor Pro Tem Brown requested clarification from Mr. Runk as to when an item is removed from the needs list, did the fee change.

Mr. Runk stated that was correct, if the line item was removed then the costs are removed so the sub-totals are reduced.

Ms. Price stated that the formulas demonstrate this in the examples in the back of the report.

Mayor Pro Tem Brown asked that if the City Council decided to soften the initial hit and the first time out go with a little less.

Ms. Price stated that as policy makers the City Council needs to look at the needs list, which the staff has spent quite a bit of time on. The Department Heads know their departments well and that is what you see in the needs list.

Councilmember Stevens questioned if a special meeting could be done and give the Chamber time to review.

Ms. Price stated that with the Public Works Director/City Engineer leaving at the end of the month she wishes to have this completed prior to that time, unless there are policy changes to the needs list.

Councilmember Flynn stated that he did not want to change anything on the needs list at this point until it�s been implemented and we see where we�re at. At this time he was not opposed to having a meeting on Thursday afternoon to clarify things, but he can�t think of anything that he would want to change on this; it�s just a starting point.

Mayor Pro Tem Brown stated that he did not understand the pressure to get this done at this time and did not see the need to get this done so fast.

Rick Crabtree, City Attorney, stated that once the ordinance and resolutions have been drafted then he would recommend that another public hearing be held, noticed and people give the chance to comment. As Gary Antone, Public Works Director, has been very involved with the development of this he would recommend that the needs lists be reviewed prior to him leaving at the end of the month and that the fee schedule could be brought back and adopted at a later date.

Ms. Price requested clarification from the City Attorney regarding the public hearing.

Mr. Crabtree stated that Government Code 66000 is a very complex set of rules, it requires a public hearing regarding the study, which was conducted this evening and then there is also a separate requirement (Government Code 66018) requiring a public hearing prior to adoption of an ordinance prior to enactment adopting a new or increase in fees.

Ms. Price requested clarification from the City Attorney as to whether the Development Impact Fees need to be adopted by an ordinance or could they be adopted by resolution as the User Fees were done.

Ms. Price stated so a second public hearing would not necessarily have to be held if these fees are adopted by resolution as the public hearing would have been met with the hearing tonight.

Ms. Price stated that there were changes to the User Fees but that they were done by resolution.

Mr. Crabtree agreed that it could be done by resolution without another public hearing.

Mayor Houghton questioned Mr. Moule if the 12^th or 13^th of October would work for the Chamber.

Mr. Antone stated that the Airport and Parks and Recreation Commissions meet on the 12^th, but it could be held following the Airport Commission meeting if the Parks and Recreation meeting could be adjusted.

Nik Reikalas, Parks and Recreation Director, stated that he would adjust the Parks and Recreation Commission meeting accordingly.

M/S/C Flynn, Brown to have a special meeting on Wednesday, October 12^th at 6:30 pm. in the City Council Chambers, not to last longer than 1 � hours.

RESOLUTION NO. 70-2005; SETTING REVISED SALARY RANGES FOR MANAGEMENT JOB CLASSIFICATIONS

Tessa Pritchard, Human Resources Director, reviewed the staff report and gave staff�s recommendation that the City Council adopt Resolution No. 70-2005, A Resolution Setting Revised Salary Ranges for Management Job Classifications to incorporate a 3% increase in Management salary ranges.

Councilmember Stevens questioned the one department head that would be below the salary range if this is adopted and would that salary be adjusted.

Ms. Price stated no that all department heads must be in their position for one year prior to receiving a salary increase.

M/S/C Flynn, Irving to adopt Resolution No. 70-2005, A Resolution Setting Revised Salary Ranges for Management Job Classifications to incorporate a 3% increase in Management salary ranges.

LETTER OF RESIGNATION FROM PUBLIC WORKS DIRECTOR AND AUTHORIZATION TO BEGIN RECRUITMENT PROCESS

Susan Price, City Manager, reviewed the staff report and gave staff�s recommendation that the City Council accept the resignation letter from Public Works Director Gary Antone effective October 31, 2005 and authorize staff to begin the recruitment process to fill the position.

Ms. Price took this time to thank Mr. Antone for his service to the City of Red Bluff. She stated that Mr. Antone is a true professional in the very positive sense of the word and that she looks forward to working with him on a number of joint projects that the City and County have.

Mayor Houghton also thanked Mr. Antone and stated that he has always done a terrific job for the City. The Wastewater Treatment Plant is a fine facility and the Development Impact Fee Study are just a copy of examples of his work.

Councilmember Flynn stated that the more you work with Gary the more you respect what he does and the many hats that he wears in the community. He stated that Gary keeps the City going real well if he�s given the money to do so, but unfortunately you can�t pull money out of a hat.

Mayor Pro Tem Brown stated that in the short time that he has been on the City Council he has been impressed with the work that Gary does.

Councilmember Irving stated that Gary�s presence at the Planning Commission meetings was very reassuring to him and that Gary comes across as very capable and talented.

Councilmember Stevens stated that he had seen Gary work through some very challenging issues with public transportation, as well as various other projects.

Mr. Antone stated that he had a tremendous amount of help from the exceptional staff that the City has. He stated that all the various divisions and departments that he has worked with on a daily basis has a level of quality people that want to do a good job for the City and it�s important that they be able to do that. He would not be able to bring the items to the Council that have been done over the past years without the support and the intensity of those people and he would like to thank them. He is pleased to leave some legacy that progress has been made, it�s been challenging and he looks forward to new challenges with the County.

M/S/C Brown, Flynn to accept the resignation letter from Public Works Director Gary Antone effective October 31, 2005 and authorize staff to begin the recruitment process to fill the position.

RESOLUTION NO. 71-2005 � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING THE EMPLOYMENT AGREEMENTS WITH FINANCE DIRECTOR MARGARET VAN WARMERDAM, PLANNING DIRECTOR CHARLIE MULLEN, HUMAN RESOURCES DIRECTOR TESSA PRITCHARD, PUBLIC WORKS DIRECTOR/CITY ENGINEER GARY ANTONE, BUILDING OFFICIAL/DIRECTOR J. D. ELLISON, SR.

Susan Price, City Manager, reviewed the staff report and gave staff�s recommendation that the City Council:

1. Approve a Supplemental Budget Appropriation for aggregate salary ($13,558) and benefits ($3,100) for a total of $16,658 in departmental fund accounts for listed City Department Heads to reflect a 5% salary increase for each listed Department Head, and

2. Adopt Resolution No. 71-2005 � A Resolution of the City Council of the City of Red Bluff Amending the Employment Agreements with Finance Director Margaret Van Warmerdam, Planning Director Charlie Mullen, Human Resources Director Tessa Pritchard, Public Works Director/City Engineer Gary Antone, and Building Official/Director J. D. Ellison, Sr.

Ms. Price stated that she wanted to thank the Department Heads very much for the great job they do for the City. They come in early, leave late and stay for extra meetings and she wanted to express her appreciation.

Councilmember Stevens stated that he looked at old contracts and came up with a slightly higher figure. He questioned if this increase is for performance and not a COLA.

Ms. Price stated that it was based on performance and was not a cost of living increase.

Councilmember Stevens stated that he would like to remind just for public information that the Police Chief was just given a 7% increase, the City Manager a 6% increase and these Department Heads, minus the Parks and Recreation Director, are being given a 5% increase.

LETTER OF RESIGNATION FROM FIRE CHIEF AND AUTHORIZATION TO PREPARE RECRUITMENT INFORMATION

Susan Price, City Manager, reviewed the staff report and gave staff�s recommendation that the City Council accept the resignation letter from Fire Chief Michael Damon effective December 31, 2005 and authorize staff to bring back at a subsequent meeting a request for authorization to begin recruitment for this important City position. Ms. Price stated that Chief Damon was out with the flu this evening and that the City would honor him at a future date. She credited Chief Damon with looking forward and doing a lot for the City and the City�s Fire Department, such as getting the 24/7 coverage implemented. She stated that Chief Damon has always been a very community minded person and she would like to express all her appreciation for the work that he has done.

M/S/C Flynn, Brown to accept the resignation letter from Fire Chief Michael Damon effective December 31, 2005 and authorize staff to bring back at a subsequent meeting a request for authorization to begin recruitment for this important City position.

Division Chief Gerry Gray stated that nobody in the history of the Fire Department has brought about so much positive change in such a short amount of time as Chief Damon.

Mayor Houghton stated that a full report of the Redevelopment Conference attended by himself and Councilmembers Brown, Irving and City Manager Susan Price would be put on the October 18^th meeting.

Ms. Price stated that was correct as well as a report on the Annual League of California Cities Conference from Councilmember Stevens.

Mr. Antone stated that there was one other comment that he would like to make and that was to thank his wife Alberta for supporting him for the last 33 years.

At 9:20 P.M. Mayor Houghton adjourned the meeting to October 18, 2005 at 7:00 P.M., in the Red Bluff City Council Chambers.