Untitled

RED BLUFF

CITY COUNCIL

REGULAR ADJOURNED MEETING MINUTES

DATE OF MEETING: August 16, 2005

TIME OF MEETING: 7:00 P.M. Regular Meeting

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL

Councilmembers Present: Andy Houghton, Mayor

Wayne Brown, Mayor Pro Tem

Larry Stevens

Forrest Flynn

Dan Irving

Councilmembers Absent: None

Staff Present: Susan Price, City Manager

Gloria Shepherd, City Clerk

Tessa Pritchard, Human Resources Director

Mike Damon, Fire Chief

Al Shamblin, Police Chief

Margaret Van Warmerdam, Finance Director

Charlie Mullen, Planning Director

J D Ellison Sr., Building Director/Official

Gary Antone, Public Works Director/City Engineer

Nik Reikalas, Parks & Recreation Director

Donna Gordy, City Treasurer

Una Jordan led the Pledge of Allegiance at the request of Mayor Houghton and the assemblage joined in.

CITIZEN’S COMMENT

None

M/S/C Flynn, Brown to pull items #7, #8, #10, & #11 and approve the remainder of the Consent Calendar.

ORDINANCE NO. 963 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING CHAPTER 11 OF THE CITY MUNICIPAL CODE, FEE AND SERVICE CHARGE REVENUE – SECOND READING AND ADOPTION

RATIFY/APPROVE JULY PAYROLL CHECKS NUMBERS 18120-18380; JULY PAYROLL DIRECT DEPOSIT NUMBERS 6119-6292

ALCOHOL BEVERAGE LICENSE; PERSON TO PERSON TRANSFER TYPE 21 (OFF-SALE GENERAL); CONVENIENCE MARKET WITH GASOLINE; 1055 WALNUT ST.; CIRCLE 7 DAY (NAME OF BUSINESS); BALBIR K. AND BALBIR S. MANN (APPLICANT/OWNER)

Councilmember Brown asked about the consultant and the cost amount. It was explained that it is the same consultant for the same cost with no changes.

Councilmember Stevens and Councilmember Brown inquired on scope of services quotes and it was explained that both companies submitted a bid but one did not include specs that were called for in the original document.

Councilmember Brown asked if the City is under an Ordinance on this one and it was explained that in the last review language changes were made that did not require the agreement be reviewed annually unless there was an interest by the Council or Chamber.

ORDINANCE NO. 962; DESIGNATION OF ANGLE PARKING ALONG A PORTION OF THE 800 BLOCK OF PINE STREET

John Elko, concerned citizen commented on the congestion on the 800 block on Pine Street due to larger vehicles and encroachment on the travel way and requested the City reexamine this issue by putting in signage or implementing zig zag curbs.

Councilmember Stevens explained that the Downtown Demonstration Project will include additional diagonal parking increases west of the railroad tracks that may alleviate some of those problems and they can revisit this issue when funds are available.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council consider the appointment from applications received to complete the remaining 3 years 3 months of the four year term of former City Council Member Russ Frey.

Rod Moore had withdrawn his application since there are numerous candidates for the vacant City Council seat.

Mayor Houghton asked that the candidates come to the podium and tell a little about themselves.

Dan Irving, Attorney and Planning Commission Member for the last 5 years has had a track record involvement in many issues with the Planning Commission and upholds the standards. He will not play politics with discretionary sorts of decisions that this City Council makes. His record shows that through the Planning Commission the new development fee has been looked at critically and that he has taken that direction to heart and would be loath to relax the standards to allow a developer to squeeze in another unit when the motive is purely profit. His track record shows a long concern for the success and livability of the community and he bears a duty and a burden on issues and will speak on them when appropriate.

Phyllis Avilla was born and raised in Red Bluff and has a strong vested interest in the community. Her experience and knowledge of the City of Red Bluff and Community can compliment the position and bring an additional facet with a different perspective. Her background in working with private, non profits and her daily contact with a large segment of the community of all income levels provides her with additional experience. She has worked on other community action boards where she has the opportunity to analyze and review information. She has implemented scopes of work and budgets and feels that she can work well and respectfully within this Cities framework.

Wayne Owensby is a resident of Red Bluff for over 30 years, Board Member of Tehama County Good News Rescue Mission, Board Member of Bethel Assembly of God Church, and co-founder of Daily News Recycle the Warmth Coat Drive. He has an interest in the welfare of Red Bluff and wants to see Red Bluff grow. He supports commerce, family owned businesses and I-5 growth.

Greg Ellis was born and raised here would like to see Red Bluff grow and help with it.

Lamar Bayles believes you have to be a good listener and wants to give people a voice. His qualifications are that he has been a landlord, homeowner and has worked in retail. He is a fifth generation resident and is interested in the History of this City. He is on the Landfill Commission and he understands what is needed in this town and is concerned for its future.

Frank McCaughey was born and raised here in Red Bluff has been an executive officer of the Union and has experience representing members. He has been a Board member of the Mill Creek home owners and after working here for over forty years he is now retired and would like to take this opportunity to serve the City.

Earle Wintle, Insurance Agent, has served on the Council in the past and has contributed towards moving things forward in the City. He has been serving on the Board of Directors on KIXE until recently and would like to return to the Council to help and provide knowledge that he has obtained over the last 20 years serving on the City Council and the Planning Commission.

Jim Byrne submitted a resume that outlines his experience and is interested serving on the City Council to ensure orderly rapid growth process of the City.

Richard Crabtree, City Attorney, explained the process and explained that a successful candidate will be the result of a motion a second and majority vote of the council. Since they only have four voting members at the present time, it’s possible an abstention may have an unintended result. If a candidate is moved and seconded and receives 2 yes votes, 1 no vote, and 1 abstaining votes, that person would be deemed appointed.

Councilmember Flynn thanked everyone for their participation and felt that everyone was very well qualified and nominated Jim Byrne.

Mayor Pro Tem Brown also thanked everyone for participation and nominated Dan Irving.

Dan Irving was voted in to the vacant City Council seat and he thanked everyone and explained that it was a great honor and that he will do his level best not to disappoint anyone.

Gloria Shepherd, City Clerk, administered the Oath of Office to Daniel Irving and he then took his seat with the City Council.

Mayor Houghton welcomed Dan Irving to the City Council and the meeting proceeded.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council review and discuss other committees, commissions and organizations on which City Councilmembers serve and consider City Council representatives for each at the September 6, 2005 City Council meeting.

Councilmember Stevens has been an alternate for the Tri County Planning Commission and due to the location and availability of transportation he asked to withdraw his name from that commission and open it up to other Councilmembers who may be interested.

Mayor Houghton was willing to step up to represent at that Commission with the full support of the Councilmembers.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council review, comment, and adopt the Water Rate Study and direct staff to proceed with a public hearing notice proposing Scenario 2 for a future City Council meeting.

Winzler & Kelly presented the analysis of needs, statistics, water rate options, current Red Bluff water rates, comparison of area water rates, how revenues analyzed for expenditure of water system, and analysis of rate increases.

There has not been a rate adjustment since July of 1997 and system improvements need to continually be made and plans for future projects.

Water rate options offered: Flat rate, Base Uniform for all customers, Consumption unit charged per volume after the basic charge.

Information on 3 Scenario Rate structures and processes in comparison with the cities existing rate structures were discussed and compared.

The relationship between Capital Replacement & Revenue Requirements was discussed.

Replacement & Revenue Requirements were discussed and in planning if the money is not available, then loans will have to be taken out for improvements or potential grant funds.

Operation expenses, Capital replacement, and Capital Expansion with revenue requirements were discussed. This potentially means that the less money collected for Capital replacement means less money collected now for future water system projects. The more money the City collects now for future City Capital replacements the more money to fund through the reserves.

Scenario 2 with a 40% increase was the proposed recommendation and to take it to a Public Hearing to be considered along with the other Scenarios.

Councilmember Stevens asked if low income people could have payments averaged over a year to ease the increase like PG&E does. It was explained that legally the City could probably do it, but the setting up tracking of that system, providing proper response and calculations of who qualifies would not be cost effective for the City to adapt in their billing system and may not be compatible. The City water is provided by the Public entity unlike a Private entity, and the provision of a special population by a Private entity may have the resources for this type of system unlike a Public entity.

Mayor Houghton explained that the cost of doing business requires constant maintenance of the system.

M/S/C Stevens, Brown to bring all three scenarios along with the Consultants to a Public Hearing.

PUBLIC HEARING; MITIGATED NEGATIVE DECLARATION FOR THE RED BLUFF BIKE TRAIL PROJECT

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council:

2. Consider all public testimony and all other information relating to this project submitted to the City Council.

3. Approve the Mitigated Negative Declaration for the Red Bluff Bike Trail Project with the Findings in the document titled “Conditions and Findings”.

4. Authorize the Public Works Director to process a DFG Notice of Determination including the fee of $1,250.

Mayor Houghton opened the Public Hearing at 8:38 p.m. and hearing no comments he closed the Public Hearing.

M/S/C Flynn, Brown to Approve the Mitigated Negative Declaration for the Red Bluff Bike Trail Project with the Findings in the document titled “Conditions and Findings” and authorize the Public Works Director to process a DFG Notice of Determination including the fee of $1,250.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation that the City Council award the Washington Street Waterline Replacement Project to Jason Abel Construction of Corning, California for the amount of $116,906.80 and authorize staff to administer a 10% contingency at the discretion of the Public works Director.

M/S/C Stevens, Flynn to authorize staff to administer a 10% contingency at the discretion of the Public works Director.

J.D. Ellison, Sr. Building Director/Official provided an update concerning the enforcement of all accessibility access into, out of, and inside of any City of Red Bluff owned buildings as well as the privately owned buildings within our jurisdiction. After completion of the updated study it shall be placed on the City Council Agenda for considerations.

Susan Price, City Manager, explained that this was in response to Councilmember Stevens’s inquiry whether the City has an ADA transition plan. She explained that the City does have a plan that was put in place in 1996 and it covers all City property not just the City Hall Building. The 1996 study has recommendations and a review of all City owned properties and facilities.

OLD RED BLUFF LAND FILL “PHASE ONE” BURN DUMP LOCATION, WALBRIDGE AND BAKER RD. UPDATE

J.D. Ellison, Sr. Building Director/Official provided an update regarding concerns of the old burn dump which are stepping towards the lower areas of the ravines with settling of the site causing the old burn dump to be exposed in some locations. The request is for a written letter of approval in the procession of the City prior to any work completed in this area and that the City Council provide direction to staff in requesting these letters.

Councilmember Stevens informed City Council of a phone call from the Nelson’s who are out of town because of a critically ill family member and could not be at this meeting tonight to give their input on this issue that they have raised their concerns on.

Susan Price, City Manager, recommended that the City proceed cautiously and make sure that they have thoroughly contacted the agencies as they move forward with these agencies of highest authority. Once the letters are received and recommendations are made, the City will have to abide by what the State requires.

M/S/C Stevens, Brown to proceed with the request of the appropriate letters to the various agencies involved and to bring back to a future City Council Meeting.

Tessa Pritchard, Human Resources Director, reviewed the staff report and gave staff’s recommendation that the City Council approve a supplemental budget appropriation in the amount of $6,200; and that the City Council approve the job classification of Payroll Specialist and direct staff to begin the internal recruitment process.

This is not a mid-management position and this position will only be in charge when the Finance Director is absent and will provide a person for others to go to. They won’t have as much authority but provides someone who is authorized to go to the City Manager with issues.

M/S/C Stevens, Flynn to approve the job classification of Payroll Specialist and direct staff to begin the internal recruitment process.

RESOLUTION NO. 62-2005 AMENDING THE MID MANAGEMENT SALARY SCHEDULE TO INCLUDE THE CONFIDENTIAL POSITION OF PAYROLL SPECIALIST AND ESTABLISHING THE SCHEDULE AS THAT OF MID MANAGEMENT AND CONFIDENTIAL JOB CLASSIFICATIONS

Tessa Pritchard, Human Resources Director, reviewed the staff report and gave staff’s recommendation that the City Council approve proposed Resolution NO. 62-2005 Amending the Mid Management Salary schedule to include the Confidential Position of Payroll Specialist and Establishing the Schedule as that of Mid Management and Confidential Employees.

M/S/C Flynn, Brown to approve proposed Resolution NO. 62-2005 Amending the Mid Management Salary schedule to include the Confidential Position of Payroll Specialist and Establishing the Schedule as that of Mid Management and Confidential Employees.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that Council consider the discussions that included the following issues:

City staff met with County staff regarding the Red Bluff Community Center replacement of the roof and cost estimates and what the management agreement covers which may need to be rewritten. Also discussed was employee staffing and cost information and how time is spent and utilized by staff in the different areas and insurance coverage and liability coverage. Rental income was reviewed. The use of an Ad Hoc Committee was discussed and confirmed with County staff that this was appropriate.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that Council consider the discussions:

City staff met with County staff regarding potential increased costs for the City for utilizing that facility and that there is a need to put together a new agreement as to the cost share and rationale behind it. An Ad Hoc Committee to look into these issues was discussed.

Councilmember Stevens presented letters that he accepted from a concerned citizen on some issues at the animal shelter. He has not responded or commented on them.

M/S/C Stevens, Flynn to ratify/approve July Payables Checks Number 49160-49434.

Gary Antone, Public Works Director, commented that at this mornings Transportation Commission Meeting dealing with the revision of funding for all the Transportation projects that the CTC has put out in their new restructuring guidelines. On the list the rehab projects which we have won will not be funded and in order to use the funds that we have all the agencies at the technical advisory level can be put toward the moving ahead the South interchange in Corning. It was agreed to move the funds in that direction rather than potentially losing those funds.

There being no further business Mayor Houghton adjourned the meeting at 9:15 p.m. to the Special Meeting of August 22, 2005, at 6:30 p.m., City Council Chambers.