DATE OF MEETING:
January 18, 2005
TIME OF MEETING:
7:00 P.M.
PLACE OF MEETING: RED
BLUFF COUNCIL CHAMBERS, CITY HALL
Councilmembers Present: Larry Stevens, Mayor
Andy Houghton, Mayor Pro Tem
Russ Frey
Forrest
Flynn
Councilmembers Absent: None
Staff Present: Susan Price, City Manager
Richard Crabtree, City Attorney
Gloria Shepherd, City Clerk
Tessa Pritchard, Human Resources Director
Michael Damon, Fire Chief
Al Shamblin, Police Chief
Venita Philbrick, City Treasurer
Charlie Mullen, Planning Director
Margaret Van Warmerdam, Finance Director
J D Ellison Sr., Building Director/Official
Gary Antone, Public Works Director
Cheryl Brinkley, Daily News Reporter, led the Pledge of Allegiance at the request of Mayor Stevens and the assemblage joined in.
CITIZEN’S
COMMENTS
None
Tehama County Mentoring
Month
Gloria Shepherd, City Clerk, read the Proclamation as Mayor Stevens presented it to Melissa Mendonca, Mentor, and Sage Brandt, Mentee.
This Proclamation proclaimed the month of January 2005 Tehama County Mentoring Month recognizing the dedicated individuals who volunteer their time to mentor young people.
CONSENT
CALENDAR
M/S/C
Frey, Houghton to
pull Items #2, #3, #4, #6, and #7 for discussion and to approve the remainder of
the Consent Calendar.
NOES:
None
ABSENT OR NOT VOTING: None
APPROVAL
OF MINUTES
Approved
4-0-0
RATIFY/APPROVE
DECEMBER PAYROLL CHECK NUMBERS 17074-17197; DECEMBER PAYROLL DIRECT DEPOSIT
NUMBERS 4886-5052
Councilmember Flynn
questioned why no descriptions are referenced on the December Payroll and stated
that without some kind of reference to the numbers they are not very helpful to
refer to. It was explained that
this is confidential information that cannot be published.
Councilmember
Houghton inquired about the $25,000 figure in the unpublished payroll warrant
and it was explained that it was a retirement payment.
M/S/C
Flynn, Houghton to
approve December Payroll Check Numbers 17074-17197 and December Payroll Direct
Deposit Numbers 4886-5052.
NOES:
None
ABSENT OR NOT VOTING: None
PUBLIC
WORKS PART-TIME PERSONNEL REQUEST
Councilmember Flynn
questioned whether or not there were currently 2 to 3 positions that were not
filled and whether there were no funds in the budget to fill them. Gary Antone,
Public Works Director explained that this request is for a reallocation of funds
for part time personnel and that it was just temporary shifting of money in the
budget. Susan Price, City Manager,
explained that there were no current funds budgeted to fill the 2-3 vacant
positions referenced.
M/S/C
Flynn, Houghton to
approve the Public Works Part-Time Personnel Request.
NOES: None
ABSENT OR NOT VOTING: None
RESOLUTION
NO. 14-2005 AMENDING THE COMPENSATION PLAN FOR PARKS AND RECREATION, COMMUNITY
CENTER AND SENIOR NUTRITION EMPLOYEES NOT COVERED BY A BARGAINING
AGREEMENT
Mayor
Stevens mentioned increases in Parks & Recreation Employees and whether
there was any flexibility to look at other rate changes for Senior Nutrition
employees to keep jobs competitive. It was explained that the Senior Nutrition
Program flexibility range is set due to budget constraints, but at the end of
the year or in the future it could be looked at for modification if funds are
available.
M/S/C
Flynn, Houghton to
adopt Resolution No. 14-2005 amending the Compensation Plan for the Parks and
Recreation, Community Center and Senior Nutrition Employees not covered by a
Bargaining Agreement.
NOES:
None
ABSENT OR NOT VOTING: None
AMENDMENT
OF THE COOK, ASSISTANT COOK, AND SITE COORDINATOR CLASS
SPECIFICATIONS
Approved
4-0-0
RESOLUTION
NO. 8-2005, DESIGNATION OF A NO PARKING ZONE ON WALNUT STREET AT THE COUNTY
OFFICE COMPLEX DRIVEWAY
John Elko, Concerned Citizen, discussed the need to change the Policy in regards to Street Parking Restrictions. He mentioned that the City is growing and that it doesn’t make sense to limit parking without reasonable reasons and proposed increasing parking.
Gary Antone, Public Works
Director, explained that the no-parking request by the Health Center on Walnut
Street is adjacent to the driveway and is due to visibility reasons.
M/S/C
Flynn, Frey to adopt
Resolution No. 8-2005, Designation a No Parking Zone on Walnut Street at the
County Office Complex Driveway.
NOES:
None
ABSENT OR NOT VOTING: None
RESOLUTION
NO. 12-2005, DESIGNATION OF A NO PARKING ZONE ON OAK STREET BEHIND THE CITY HALL
BUILDING
Al Shamblin, Chief of Police, discussed the safety issues of pulling out on Oak Street from the back City parking lot and the visibility problems on both of the east and west parking spots.
Susan Price, City Manager, explained that parking is a major issue and that this is a very congested area. There is an agreement with the Catholic Church for employees to use the parking lot during the week.
Gail Locke, Concerned Citizen, suggested not allowing large vehicles to park there.
John Elko, Concerned Citizen, suggested that City Employees go down the alley the other way to exit the parking lot.
Al Shamblin, Police Chief, explained that for emergency vehicles it is the fastest access from the parking area.
Mayor Stevens motioned to eliminate the west parking space and leave the east parking spot for now.
Due to no second the motion died.
Mayor Pro Tem Houghton explained that these are not the only spots in town that are a safety concern and each can’t be solved in this way.
M/S/C
Flynn Houghton, to
have staff bring this item back with changes.
NOES: None
ABSENT OR NOT VOTING: None
ABANDONMENT
OF EXCESS RIGHT OF WAY, BEACHHEAD PROPERTIES, RESOLUTION NO.
13-2005
Approved
4-0-0
SUTTER
STREET/LIBERTY PARKWAY PUBLIC ROAD AND UTILITY RIGHTS OF
WAY
Approved
4-0-0
VISTA
RIDGE APARTMENT PUBLIC ROAD AND UTILITY EASEMENTS
Approved
4-0-0
2005
BULLETPROOF VEST PARTNERSHIP GRANT
Approved
4-0-0
TREASURER’S
REPORT
Approved
4-0-0
RATIFY/APPROVE
DECEMBER PAYABLES CHECK NOS. 46972-47274.
Approved
4-0-0
REPORT
REGARDING CONTRACT AWARDS – DECEMBER 2004
Approved
4-0-0
STREET
REPORT FOR 2003/04
Approved
4-0-0
ANNUAL
FINANCIAL TRANSACTIONS REPORT FOR 2003/04
Approved
4-0-0
RESOLUTION
NO. 11-2005; A RESOLUTION ADOPTING A HAZARD MITIGATION
PLAN
Approved
4-0-0
CURRENT
BUSINESS
WELCOME
CERTIFICATES FOR NEW BUSINESSES
Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council discuss the provision of Welcome Certificates to new businesses and provide direction to staff.
Mayor Stevens explained that not all events are connected to the Chamber of Commerce and felt it would be appropriate to have a Certificate available to present that was signed by the Mayor as a gesture of appreciation.
Chamber of Commerce, John Yingling, explained that they call on new businesses in town and provide a brochure with a special welcome message and that it would be fine if the City wanted to present a Certificate.
The new Walgreens Store is having a “soft opening” with notice of opening one day early on January 20, 2005 and Councilmembers and Chamber members were being encouraged to attend the 8:00 a.m. opening.
Councilmembers discussed the certificate options and the importance of thank you's to a working relationship.
M/S/C Houghton, Frey to approve the provision of Welcome Certificates to new businesses.
NOES:
None
ABSENT OR NOT VOTING: None
PUBLIC HEARING AND RESOLUTION NO.
6-2005 REGARDING FISCAL YEAR 2005 ASSESSMENT FOR DOWNTOWN RED BLUFF PARKING AND
BUSINESS IMPROVEMENT AREA
Susan Price, City
Manager, reviewed the staff report and gave staff’s recommendation that the City
Council open the public hearing, receive any testimony and determine whether or
not written protests constitute 50% or more of the assessments. Depending on the outcome of the public
hearing, the City Council may choose to adopt Resolution No.
6-2005.
Mayor Stevens opened
the Public Hearing at 7:50 p.m. and hearing no comments closed the Public
Hearing.
M/S/C Houghton, Flynn to
adopt Resolution No. 6-2005.
NOES:
None
ABSENT OR NOT VOTING: None
HOMELESS
CENSUS/SURVEY – DOS RIOS CONTINUUM OF CARE
CONSORTIUM
Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to listen to the additional information provided by representatives of the Dos Rios Continuum of Care consortium.
Gail Locke, Nutritionist, explained that the survey would provide a national picture of the census of the homeless. On January 26, 2005 trained surveyors will be in the community gathering data. This information will assist by providing information that will help to apply for HUD Grants for the homeless, veterans, and parolees and will help.
Informational only
BICYCLE
TRANSPORTATION ACCOUNT GRANT ENVIRONMENTAL CONSULTING, ENPLAN ON-CALL
AGREEMENT
Gary Antone reviewed staff report and gave staff’s recommendation that the City Council authorize staff to add the BTA Grant environmental work to Enplan’s on-call agreement in the amount of $16,000 that will be paid from BTA Grant Funds received by the City.
M/S/C Frey, Houghton to authorize staff to add the BTA Grant environmental work to Enplan’s on-call agreement in the amount of $16,000 that will be paid from BTA Grant Funds received by the City.
NOES:
None
ABSENT OR NOT VOTING: None
REQUEST
FOR PROPOSALS FOR BANK SERVICES
Margaret
Van Warmerdam reviewed the staff report and gave staff’s recommendation that the
City Council discuss the provision of bank services and provide direction to
City staff.
Mayor
Pro Tem Houghton excused himself due to association with Umpqua Bank.
Councilmembers
discussed proposals for bank services and the merger of the present bank service
absorbing the current contract for depository services.
Venita
Philbrick, City Treasurer, has been in the process of looking at banking needs
and updating documentation with the revised deposit services contract. It was discussed that it could be more
costly to change bank services although no information was available about
current fees and nothing to compare it to.
M/S/C
Flynn, Stevens to
send it back to staff for further comments and additional
input.
NOES:
None
ABSENT OR NOT VOTING: Houghton (abstained from discussion and vote)
PROFESSIONAL
AUDITING SERVICES FOR THE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30,
2005 AND THE ANNUAL TRANSPORTATION DEVELOPMENT ACT FUND AUDIT FOR FISCAL YEAR
ENDED JUNE 30, 2005
Margaret
VanWarmerdam, Finance Director, reviewed the staff report and gave staff’s
direction to have the City Council discuss Audit Services for Fiscal Year
2004/05 and provide direction to staff.
Having had no problems with Nystrom & Company, it was discussed that the City retain the services of Nystrom and Company again with a one year contract to provide services to the Finance Department.
M/S/C
Frey, Houghton to
approve audit services for Fiscal Year 2004/05 with a one year contract to
provide service to the Finance Department with 2 years on the backside to be
brought back before City Council for consideration.
NOES:
None
ABSENT OR NOT VOTING: None
COMMITTEE REPORTS/COUNCIL COMMENTS
It was proposed that the approving of the
Budget be postponed until after the Special Meeting to fill the vacant City
Council east and the hiring of a new Parks and Recreation Director. This would
allow them time to study the budget before making and
decision.
ADJOURNMENT
At 8:20 P.M. Mayor Stevens
adjourned the meeting to January 27, 2005 at 7:00 P.M., in the Red Bluff City
Council Chambers for a Special Meeting.
s/b Larry Stevens, Mayor
ATTEST: