Untitled

RED BLUFF

CITY COUNCIL

REGULAR ADJOURNED MEETING MINUTES

DATE OF MEETING: July 20, 2004

TIME OF MEETING: 7:00 P.M.

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL

The agenda for this meeting was posted pursuant to Resolution No. 28-1995

Councilmembers Present: Forrest Flynn, Mayor

Larry Stevens Mayor Pro Tem

Russ Frey

Gregg Avilla

Councilmembers Absent: None

Staff Present: Susan Price, City Manager

Richard Crabtree, City Attorney

Gary Antone, Director of Public Works

Charlie Mullen, Planning Director

Gloria Shepherd, City Clerk

Margaret Van Warmerdam, Director of Finance

Tessa Pritchard, Human Resources Director

Al Shamblin, Police Chief

Mayor Flynn led the Pledge of Allegiance and the assemblage joined in.

CLOSED EXECUTIVE SESSION

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Alpha Vista v. City of Red Bluff, et. al., Case No. 54170

No Action was taken.

M/S/C Avilla, Houghton to add this item to Agenda as an emergency item that needs immediate action and cannot wait until the next City Council meeting date of August 3, 2004.

M/S/C Stevens, Houghton to pull Item’s No. 1 and 5 and accept the remainder of the Consent Calendar.

Councilmember Stevens noted that the request for considering the cost estimates of carpet replacement at the Red Bluff Community Center Office area was not in the Minutes and that it be included along with the cost estimate replacement of carpet in the City Hall Lobby.

M/S/C Frey, Avilla to approve the Minutes for July 6, 2004 as amended, with the correction to include the cost estimates of carpet replacement at the Red Bluff Community Center Office along with the cost estimate replacement of carpet in the City Hall Lobby.

Approved 5-0-0

RESOLUTION NO. 36-2004, 400 BLOCK OF OAK STREET BUS LOADING ZONE

Approved 5-0-0

Mayor Flynn thanked Ms.Guttierrez and Mr. Proctor for their service and wanted to publicly express his appreciation for their efforts.

Councilmember Stevens also expressed appreciation for the personnel who volunteer and help on the various Committees throughout the City.

Councilmember Avilla mentioned that Ms.Guttierrez was the first student representative and Robb Gibbs, Parks and Recreation Director, asked to invite them both to the next City Council meeting to give them an official thank you from the City Council.

M/S/C Stevens, Houghton to accept the resignation of Parks and Recreation Advisory Commission Members, Monique Guttierrez and Mark Proctor and invite them both to the next City Council Meeting for a public thank you.

GREENWASTE OF TEHAMA QUARTERLY COLLECTION REPORT FOR OCTOBER – DECEMBER 2003

Susan Price, City Manager reviewed the staff report and gave staff’s recommendation for a Mandatory Trash Collection Revised Timeline.

Notices were mailed out on July 16, 2004 and the City has received responses from 14 different property owners indicating they will protest. There will be a Public Hearing held on September 21, 2004 at 7:00 p.m. at the Red Bluff Community Center.

RESOLUTION NO. 40-2004 – A RESOLUTION OF THE CITY OF RED BLUFF ADOPTING AN AGREEMENT AND LEASE BETWEEN THE CITY OF RED BLUFF AND THE RED BLUFF-TEHAMA COUNTY CHAMBER OF COMMERCE

That the City Council consider adoption of Resolution No. 40-2004 – A Resolution of the City of Red Bluff Adopting An Agreement and Lease Between the City of Red Bluff and the Red Bluff-Tehama County Chamber of Commerce for a not to exceed ten (10) year term with a thirty (30) day cancellation notice following a vote by the City Council to cancel the Agreement and Lease.

Councilmember Avilla explained that he is not opposed to the lease agreement with the Chamber of Commerce, but that a 10-year agreement without any discussion is not acceptable.

M/S/C Stevens, Houghton to adopt Resolution No. 40-2004 – A Resolution of the City of Red Bluff Adopting An Agreement and Lease Between the City of Red Bluff and the Red Bluff-Tehama County Chamber of Commerce for a not to exceed ten (10) year term with a thirty (30) day cancellation notice following a vote by the City Council to cancel the Agreement and Lease.

BUSINESS FAÇADE IMPROVEMENT PROGRAM
RURAL BUSINESS ENTERPRISE GRANT AWARD - $90,000

Susan Price, City Manager reviewed the staff report and gave staff’s recommendation to approve the selection of Tri-County Economic Development Corporation in the amount of $90,000 to implement the Business Façade Improvement Program and authorize the City Manager to execute a Professional Services Agreement with the firm.

M/S/C Stevens, Avilla to approve the selection of Tri-County Economic Development Corporation in the amount of $90,000 to implement the Business Façade Improvement Program and authorize the City Manager to execute a Professional Services Agreement with the firm.

DESIGNATION OF VOTING DELEGATE AND ALTERNATE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 17-19, 2004

That the City Council designate, from those Councilmembers attending the conference, a voting delegate and alternate for the League Annual Conference September 17-19, 2004 in Long Beach.

M/S/C Frey, Avilla to nominate Mayor Pro Tem Stevens the voting delegate at the League Annual Conference September 17-19, 2004 in Long Beach.

Consensus of the City Council was that since the only other member attending this conference was Councilmember Frey that he would be designated as the alternate voting delegate.

Gloria Shepherd, City Clerk, reviewed the staff report and gave staff’s recommendation that the City Council discuss the preparation of the minutes and approve the preparation format of Action Minutes.

Gloria Shepherd, City Clerk, requested that the City Council consider Action Minutes as a format for the City Council Minutes. This format is more concise and provides more about the action of what was done in a meeting rather than what was said. The City Council may at any time ask that more detail be put into an Item in the Minutes upon request.

City Council discussed that referencing the Minutes on a particular agenda item as a follow-up is helpful and there is a need to have expansion on an issue but not necessarily verbatim.

More Cities in the State of California are beginning to lean towards the Action Minutes and were presented to the City Clerks at the California League of City Clerks Seminar as a preferred style.

M/S/C Stevens approved Action Minutes and it was the consensus of the City Council to approve this style.

Margaret Van Warmerdam reviewed the staff report and gave staff’s recommendation that the Review Committee and City Manager recommend that the City Council authorize the City Manager to finalize the contract for the Professional Audit Services with Nystrom & Company for a total of $27,100 for the 2004/05 fiscal year.

Last year more was paid to Nystrom & Company, but this year there were basically only three main components that included the Street Report, the Community Center Audit, and Annual Audit

M/S/C Avilla, Houghton to authorize the City Manager to finalize the contract for the Professional Audit Services with Nystrom & Company for a total of $27,100 for the 2004/05 fiscal year.

Robb Gibbs, Parks and Recreation Director, reviewed the staff report and gave staff’s recommendation that the City Council approve the proposed salary increases for the Senior Nutrition Program and include them in the City’s 2004-2005 City budget.

It is a modest increase but is an effort to show the appreciation for their dedicated work and after receiving additional grant monies it was an opportunity to make this increase and will not require any City funding.

The original cook’s salary decreased while the relief cook’s salary increased due to an employee off on a work comp injury.

M/S/C Houghton, Avilla to approve the proposed salary increases for the Senior Nutrition Program and include them in the City’s 2004-2005 City budget.

M/S/C Avilla, Stevens amended to approve the proposed salary adjustments for the Senior Nutrition Program and include them in the City’s 2004-2005 City budget.

RESOLUTION NO. 39-2004; RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RED BLUFF AMENDING CERTAIN SUPPLEMENTAL BENEFITS BETWEEN THE CITY OF RED BLUFF AND THE UN-REPRESENTED MANAGEMENT/MID-MANAGEMENT EMPLOYEES.

Tessa Pritchard, Human Resource Director, reveiwed the staff report and gave staff’s recommendation to adopt Resolution No. 39-2004; Resolution of the City Council of the City of Red Bluff Amending Certain Supplemental Benefits Between the City of Red Bluff and the Un-represented Management/Mid-Management Employees.

M/S/C Avilla, Houghton to adopt Resolution No. 39-2004; Resolution of the City Council of the City of Red Bluff Amending Certain Supplemental Benefits Between the City of Red Bluff and the Un-represented Management/Mid-Management Employees.

Tessa Pritchard, Human Resource Director, reveiwed the staff report and gave staff’s recommendation that City Council discuss the options for renewal of the City’s health insurance plan for employees and provide direction to staff.

The two Insurance options included Principal for more money and less coverage and Operating Engineers Health and Welfare with the same benefits and an increase in the premium.

M/S/C Houghton Avilla to stay with Operating Engineers for renewal of the City’s health insurance plan for employees.

J.D. Ellison, Sr., Building Director/Official, reviewed the staff report and gave staff’s report of the increase of new construction, within the City of Red Bluff, which is at an all time high for commercial construction and residential construction. The average home prices have increased in value due to the new construction in the community.

Informational only

AIRPORT WATER POLLUTION ABATEMENT FACILITY CCO #1 & 2, ACCEPTANCE OF PROJECT

That the City Council accept the completed Water Pollution Abatement Facility improvements at the total project cost of $173,352.21 contingent upon the final inspection approval of FAA and DOA.

M/S/C Stevens, Houghton to accept the completed Water Pollution Abatement Facility improvements at the total project cost of $173,352.21 contingent upon the final inspection approval of FAA and DOA.

RED BLUFF MUNICIPAL AIRPORT AIP GRANT PROJECT NO. 3-06-0193-07; CONTRACT NO. DTFA08-04-C-31515

That the City Council accept the FAA grant for AIP Project No. 3-06-0193-07, Contract No. DTFA08-04-C-31515 in the amount of $70,000.

M/S/C Stevens, Houghton to accept the FAA grant for AIP Project No. 3-06-0193-07, Contract No. DTFA08-04-C-31515 in the amount of $70,000.

3MG WATER RESERVOIR AND PIPELINE PROJECT CIEDB ENTERPRISE FUND INSTALLATION SALE AGREEMENT NO. CIEDB-B04-056; RESOLUTION NO. 35-2004

That the City Council adopt Resolution No. 35-2004 and authorize the City Manager to execute the CIEDB loan documents.

M/S/C Stevens, Frey, to adopt Resolution No. 35-2004 and authorize the City Manager to execute the CIEDB loan documents.

That the City Council award the 3MG Water Reservoir and Pipeline Project to Dale Construct of Redding, California in the amount of $3,270,267, authorize staff to expend up to a 5% contingency as necessary, and authorize the City Manager to execute all necessary documentation.

Some of the funding sources stipulate contingencies depending on the funding sources.

M/S/C Stevens, Houghton to award the 3MG Water Reservoir and Pipeline Project to Dale Construct of Redding, California in the amount of $3,270,267, authorize staff to expend up to a 5% contingency as necessary, and authorize the City Manager to execute all necessary documentation.

ADDITIONAL TMDL UNFUNDED MANDATE TO SAMPLE WWTP DISCHARGE MONTHLY FOR METHYLMERCURY

That the City Council acknowledge the added cost burden imposed on the City Wastewater Department regarding the unfiltered methylmercury testing.

M/S/C Stevens, Houghton to acknowledge the added cost burden imposed on the City Wastewater Department regarding the unfiltered methylmercury testing.

Margaret VanWarmerdam reviewed the staff report and gave staff’s recommendation to authorize City Manager to execute the earthquake insurance notice with Driver Alliant Insurance, Inc. for the 2004/2005 fiscal year.

The City Hall and Waste Water Plant are the only two locations that are covered by earthquake policies at this time and the deductible is 5% of total insurance value per unit subject to a $25,000 minimal per occurrence and with a limit of $9.9 million in coverage. The cost is a little over $10,500 for the coverage.

JPA self insurance’s do not belong to a pool where the premium pays into a pool to protect the company in case they go broke and where there is a plan to pay it from the pool. This JPA self-insurance is a normal way of operating and the probability of it going broke is very low.

Councilmember Avilla introduced his son-in-law Tyson Williams in the audience and mentioned that he will be working in the Tehama County Probation Department and has previously served in the Military.

Susan Price, City Manager, mentioned the photos of leftover fireworks and code enforcement from Councilmember Steven’s neighborhood and that these pictures were included in a review of the situation along with a picture of a hanging tree over a sidewalk. Along with the pictures were responses from the Building Department on the garbage can, which was left out, and the matter has been addressed. She suggested that gathering the neighbors together into a neighborhood association might be an option to meet with J.D. Ellison, Sr., Building Director/Official.

Councilmember Stevens explained that the City Council Members feel a sense of responsibility to issues brought to their attention by people in the community and that is why he has brought these to the City Manager’s and staff’s attention to see if there is something that needs correcting.

Councilmember Avilla mentioned that he attended the Board of Supervisor’s Meeting where there was a discussion on the half percent sales tax increase. Law Enforcement wanted a definitive statement on how the County would spend the money and the Board of Supervisor’s said that due to the General Ballot Measure they could not do this. So they may have a working group that makes a recommendation to the Board of Supervisors regarding the funds. The City is not involved in the internal allocation of the monies and is in general a part of the discussions. August 3, 2004 this subject will be brought back to the City Council for further discussion about the allocation of money between the City and the County. There has been acknowledgement of perhaps an agreement with the City in the Advisory Measure.

Councilmember Stevens mentioned that the last two Council Meetings have been provided with valuable information in the form of reports from the Building Department. He suggested that this become a regular agenda item to be utilized in a Consent Calendar type of situation and this would allow other departments to add Public awareness about their department and updates on a rotating basis.

Mayor Flynn formally introduced Charlie Mullen as the new Planning Director and welcomed him aboard.

Charlie Mullen, Planning Director, expressed appreciation and is in the process of getting situated and mentioned that everything is going well and wishes to keep the projects moving forward in a timely manner on behalf of the City.

Margaret VanWarmerdam, Finance Director, mentioned that now that they have selected an auditor that two members on the audit committee would be scheduling an Audit meeting.

At 8:05 P.M. Mayor Flynn adjourned the meeting to August 3, 2004 at 7:00 P.M., in the Red Bluff City Council Chambers.

Approved 5-0-0

RESOLUTION NO. 36-2004, 400 BLOCK OF OAK STREET BUS LOADING ZONE

Approved 5-0-0

M/S/C Stevens, Avilla to approve the selection of Tri-County Economic Development Corporation in the amount of $90,000 to implement the Business Façade Improvement Program and authorize the City Manager to execute a Professional Services Agreement with the firm.

M/S/C Stevens approved Action Minutes and it was the consensus of the City Council to approve this style.

Informational only

s/b Forrest Flynn

s/b Gloria Shepherd

City Clerk