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CITY COUNCIL

REGULAR MEETING MINUTES

DATE OF MEETING: July 6, 2004

TIME OF MEETING: 7:00 P.M.

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL

The agenda for this meeting was posted pursuant to Resolution No. 28-1995

Councilmembers Present: Forrest Flynn, Mayor

Larry Stevens Mayor Pro Tem

Andy Houghton

Russ Frey

Gregg Avilla

Councilmembers Absent: None

Staff Present: Susan Price, City Manager

Gary Antone, Director of Public Works

Gloria Shepherd, City Clerk

Margaret Van Warmerdam, Director of Finance

Tessa Pritchard, Human Resources Director

Al Shamblin, Police Chief

Robb Gibbs, Director of Parks and Recreation

JD Ellison, Building Director/Official

Mr. Greel Foshee led the Pledge of Allegiance at the request of Mayor Pro Tem Stevens and the assemblage joined in.

CITIZENS COMMENTS

Dennis Herring, Concerned Citizen, discussed the mandatory trash pick up concerns and requested that the City Council consider making exemptions to the pick up. He has made arrangements with his neighbor to share the pick up use and would like the Ordinance to consider this type of use and allow exemptions for those who are in compliance and choose to share the service.

The next Public Meeting regarding Mandatory Trash is September 21, 2004 at the Community Center.

Approved 5-0-0

GREENWASTE ANNUAL BULKY ITEM PICK UP EVENT

Approved 5-0-0

AMENDMENT NO. 2 TO THE CONTRACT WITH PACIFIC MUNICIPAL CONSULTANTS FOR THE WAL-MART PROJECT

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that City Council discuss the City’s Transient Occupancy Tax (TOT) rate and consider approval of Resolution No. 34-2004 – A Resolution of the City of Red Bluff Calling and Giving Notice of a Special Municipal Election on Tuesday November 2, 2004 for the Submission to the Qualified Voters a Proposed Ordinance Amendment to raise the TOT rate from 10% to 12%.

This will put a measure on the ballot for the General Public to vote on for City hotel/motel tax only.

M/S/C Houghton, Stevens, to approve Resolution No. 34-2004 – A Resolution of the City of Red Bluff Calling and Giving Notice of a Special Municipal Election on Tuesday November 2, 2004 for the Submission to the Qualified Voters a Proposed Ordinance Amendment to raise the TOT rate from 10% to 12%.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to discuss the Annual Agreement and Lease between the City and the Red Bluff-Tehama County Chamber of Commerce and their request for a not to exceed ten (10) year term with a thirty (30) day cancellation notice following a vote by the City Council to cancel the agreement, and provide direction to staff.

Corky Kramer, Chamber President, spoke on behalf of the Chamber explaining the need to request a 10 year long term Lease Agreement as a way of avoiding the timely process to request a renewal each year. An annual report will still be submitted annually to the City Council.

M/S/C Houghton, Stevens to approve the request for a not to exceed ten (10) year term with a thirty (30) day cancellation notice following a vote by the City Council to cancel the agreement, and provide direction to staff.

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to discuss the City’s Transactions and Use Tax (Sales Tax) rate and provide direction to staff based on the recent action by the Board of Supervisors approving by resolution and first reading of an ordinance a countywide one half cent sales tax ballot measure.

The Board of Supervisors have passed the first reading and will meet again on July 13, 2004 for the second reading and could potentially change direction on this item.

APPOINTMENT OF PUBLIC SAFETY AD HOC COMMITTEE FOR CITY EXPENDITURE RECOMMENDATIONS FOR POTENTIAL COUNTYWIDE ONE HALF CENT SALES TAX REVENUE

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to consider the creation of a Public Safety Ad Hoc Committee or have staff provide a list of alternatives for allocation of the revenue to the full City Council.

The effort is to have an Ad Hoc Committee have a plan in place to explain the allocations and percentages of funds to the employees and voters, in order to show the potential this tax will offer to the community. This process will work out the funding and allocations before the election so that the Public will be responsive to it.

Councilmember Stevens felt that the appointment of an Ad Hoc Committee before the election was premature due to the possible changes to the members of the City Council and Ad Hoc Committee and the uncertainty of the budget for the year 2005 and the difficulty in making allocations without budget data.

The Public would like to know how the funds would be spent and the Ad Hoc Committee would provide this before the election.

This measure will pass with a simple majority and people will be inclined to vote for something that will benefit their community.

Consensus was to bring this item back to the first meeting on August 3, 2004 for further discussion after the City’s Preliminary Budget.

DOWNTOWN FLAGPOLE AND MONUMENT PROJECT

Michael Damon, Fire Chief, reviewed the staff report and gave staff’s recommendation to approve allowing the Red Bluff Fire Department to assume the care and maintenance of the downtown flagpole and monument.

A $524 endowment from the VFW in Los Molinos would be provided to help the City with the maintenance and care of the Flagpole.

Linda Bullock, HRBA Association, will be asking for funds from their budget to help with the purchase of the flag.

Greel Foshee explained that his 13 year experience in the care of the flag pole has been problem free and it takes a minimum of maintenance requirement.

Councilmember Stevens recommended that the City establish a memorial toward our military service personnel and recognize them near the flag pole monument and expressed thanks for the efforts that are made.

M/S/C Avilla, Houghton to approve having the Red Bluff Fire Department assume the care and maintenance of the downtown flagpole and monument.

1) RESOLUTION NO. 33-2004 – A RESOLUTION OF THE CITY COUNCIL OF RED BLUFF ESTABLISHING SERVICE AUTHORITY FOR ABANDONED VEHICLE ABATEMENT

2) JOINT POWERS AGREEMENT FOR THE TEHAMA COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY

3) TEHAMA COUNTY ABANDONED VEHICLE ABATEMENT PROGRAMS AND SERVICE AUTHORITY PLAN AND PROCEDURES

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to approve the following countywide abandoned vehicle abatement program components:

1) Resolution No. 33-2004 A Resolution of the City Council of Red Bluff Establishing a Service Authority For Abandoned Vehicle Abatement.

2) Joint Powers Agreement for the Tehama County Abandoned Vehicle Abatement Service Authority.

3) Tehama County Abandoned Vehicle Abatement Program and Service Authority Plan and Procedures.

It would supplement the cost of notification to the owner and pick up of the abandoned vehicles by the City staff and this is a fee and not a tax.

M/S/C Avilla, Frey to approve Resolution No. 33-2004 A Resolution of the City Council of Red Bluff Establishing a Service Authority For Abandoned Vehicle Abatement.

M/S/C Frey, Avilla to approve Joint Powers Agreement for the Tehama County Abandoned Vehicle Abatement Service Authority.

M/S/C Avilla, Frey to approve Tehama County Abandoned Vehicle Abatement Program and Service Authority Plan and Procedures.

COUNTY PAYMENT REQUEST FOR BLOOD DRAWS AND RAPE EXAMINATIONS

Al Shamblin, Police Chief, reviewed the staff report and gave staff’s recommendation to review the request by the Tehama County District Attorney and provide staff with direction concerning the following options:

1) Reimburse Tehama County the total costs associated with blood draws and rape examinations for the last three years for a total cost of $12,739.20.

2) Reimburse Tehama County the total cost associated with blood draws and rape investigations for the 2003/2004 fiscal year. Total cost $5,116.10.

3) Reimburse Tehama County any portion of the total cost of blood draws and rape examinations.

Councilmember Avilla reclused himself from the meeting due to potential conflict of interest.

M/S/C Stevens, Frey Reimburse Tehama County the total cost associated with blood draws and rape investigations for the 2003/2004 fiscal year. Total cost $5,116.10.

ABSENT OR NOT VOTING: Avilla (Abstain due to potential conflict of interest)

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to award the Police Department Front Counter Security Improvement project to Aulabaugh Construction of Chico, California, including alternative 1 & 2, in the amount of $59,899.

M/S/C Stevens, Frey to award the Police Department Front Counter Security Improvement project to Aulabaugh Construction of Chico, California, including alternative 1 & 2, in the amount of $59,899.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to authorize the inclusion of the City Hall administrative and Fire Department carpet replacement and City Hall administrative front counter remodel work in the approximate amount of $35,000 in the FY 2004/05 budget.

M/S/C Stevens, Houghton to authorize the inclusion of the City Hall administrative and Fire Department carpet replacement and City Hall administrative front counter remodel work in the approximate amount of $35,000 in the FY 2004/05 budget.

FORWARD PARK & LASSEN VIEW SEWAGE PUMP STATIONS, FORCE MAINS, AND MONROE GRAVITY SEWER LINE PROJECT

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to award the Forward Park & Lassen View Sewage Pump Stations, Force Mains, and Monroe Gravity Sewer Line Project to Bobby Martin Construction Company of Redding, California in the amount of $1,170,067 with the provision that staff is authorized to expend at its discretion, up to a 10% contingency as necessary to complete the work.

M/S/C Stevens, Houghton to award the Forward Park & Lassen View Sewage Pump Stations, Force Mains, and Monroe Gravity Sewer Line Project to Bobby Martin Construction Company of Redding, California in the amount of $1,170,067 with the provision that staff is authorized to expend at its discretion, up to a 10% contingency as necessary to complete the work.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to award the Diamond Avenue Sanitary Sewer Project to S.J. & B Group, Inc. of Riverside, California in the amount of $49,764 plus a 10% project contingency and authorize staff to process and execute all required documentation.

M/S/C Stevens, Avilla to award the Diamond Avenue Sanitary Sewer Project to S. J. & B Group, Inc. of Riverside, California in the amount of 449,764 plus a 10% project contingency and authorize staff to process and execute all required documentation.

PILOT PROGRAM FOR POTENTIAL ENERGY SAVINGS AT THE WASTEWATER TREATMENT PLANT

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to authorize staff to proceed with the 120-Day Pilot Demonstration program proposed by Ennix Inc., Paso Robles, California with the provision that the monthly charge of $2,950 be paid in arrears out of the savings incurred; and should the program not achieve the proposed goals, the demonstration would be at no cost to the City.

M/S/C Stevens, Frey to authorize staff to proceed with the 120-Day Pilot Demonstration program proposed by Ennix Inc., Paso Robles, California with the provision that the monthly charge of $2,950 be paid in arrears out of the savings incurred; and should the program not achieve the proposed goals, the demonstration would be at no cost to the City.

AIRPORT OFFICE AREA LEASE AND AVIATION MUSEUM RELOCATION

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to authorize staff to negotiate an agreement with DZ, Inc. for the lease of approximately 1800 square feet of office space at 1800 Airport Blvd. for an aviation related use and to include an acceptable Aviation Museum relocation plan.

M/S/C Stevens, Houghton to authorize staff to negotiate an agreement with DZ, Inc. for the lease of approximately 1800 square feet of office space at 1800 Airport Blvd. for an aviation related use and to include an acceptable Aviation Museum relocation plan.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to authorize the purchase of and accept the pipeline and temporary construction easements from the Scottsdale Company in the amount of $38.300 and authorize the City Manager to execute the Certificate of Acceptance and Right of Way Agreement.

M/S/C Stevens, Avilla to authorize the purchase of and accept the pipeline and temporary construction easements from the Scottsdale Company in the amount of $38,300 and authorize the City Manager to execute the Certificate of acceptance and Right of Way Agreement.

BUILDING ACTIVITY UPDATE

Councilmember Avilla complimented Mr. Ellison on the building progress reports as he finds these very helpful and appreciates that the City Council is being kept up to date on building in the City.

Susan Price, City Manager stated that they would be doing this on a monthly basis in order to keep the City Council up to date and informed.

J.D. Ellison, Sr., Building Director/Official, passed around some pictures of the Home Depot project and answered questions of the City Council.

Mayor Flynn announced that the Joint City and Council Antelope Sewer Meeting will be held next Tuesday, July 13, 2004 at 6:30 p.m. at the Community Center.

Susan Price, City Manager, stated that staff would like to present the Preliminary Budget on July 28^th and questioned the City Council what time the City Council would like to have this meeting. It was decided to have the Preliminary Budget Meeting in the morning.

Ms. Price also reported that she has been working with the County of Tehama on their Animal Shelter and the agreement between the City and County.

At 8:40 P.M. Mayor Flynn adjourned the meeting to the Special Joint City Council/Board of Supervisors Meeting of July 13, 2004 at 6:30 P.M., at the Red Bluff Community/Senior Center.

Approved 5-0-0

GREENWASTE ANNUAL BULKY ITEM PICK UP EVENT

Approved 5-0-0

Approved 5-0-0

Consensus was to bring this item back to the first meeting on August 3, 2004 for further discussion after the City’s Preliminary Budget.

DOWNTOWN FLAGPOLE AND MONUMENT PROJECT

1) RESOLUTION NO. 33-2004 – A RESOLUTION OF THE CITY COUNCIL OF RED BLUFF ESTABLISHING SERVICE AUTHORITY FOR ABANDONED VEHICLE ABATEMENT

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to approve the following countywide abandoned vehicle abatement program components:

COUNTY PAYMENT REQUEST FOR BLOOD DRAWS AND RAPE EXAMINATIONS

AIRPORT OFFICE AREA LEASE AND AVIATION MUSEUM RELOCATION

BUILDING ACTIVITY UPDATE

s/b Forrest Flynn

s/b Gloria Shepherd

City Clerk