CITY
COUNCIL
REGULAR MEETING
MINUTES
DATE OF
MEETING:
May 4, 2004
TIME OF
MEETING:
6:15 P.M. – Closed Session
7:00 P.M. – Regular
Meeting
PLACE OF
MEETING: RED
BLUFF COUNCIL CHAMBERS, CITY HALL
The agenda for this meeting
was posted pursuant to Resolution No. 28-1995
Councilmembers
Present: Forrest Flynn,
Mayor
Larry Stevens Mayor Pro Tem
Andy
Houghton
Russ
Frey
Gregg
Avilla
Councilmembers
Absent:
None
Staff
Present:
Susan Price, City Manager
Richard Crabtree, City Attorney
Gary Antone, Director of Public Works
Charles Hayden, Planning Director
Gloria Shepherd, City
Clerk
Margaret Van Warmerdam,
Director of Finance
Tessa Pritchard, Human
Resources Director
Michael Damon, Fire Chief
Al Shamblin, Police Chief
Robb Gibbs, Director of Parks and Recreation
Venita Philbrick, City Treasurer
Bill Moule, Chamber member, led the Pledge of Allegiance at the request of Mayor Flynn and the assemblage joined in.
CLOSED SESSION – 6:15
P.M.
1.
Conference with Legal
Counsel –Anticipated Litigation – Government Code Section 54956.9 and
54954.5(c)
City Council gave direction
to Legal Council and no decision was made.
MENTAL HEALTH MONTH IN RED
BLUFF
Jeri Olson, Tehama County Mental Health Advisory Board and Dr. Richard Harig, Director Tehama County Mental Health, accepted the Proclamation presented by Mayor Flynn proclaiming May 2004 “Mental Health Month in Red Bluff”. A call upon all Red Bluff citizens, government agencies, public and private institutions, businesses and schools were asked to recommit the community to increasing awareness and understanding of mental illness and the need for appropriate and accessible services for all people with mental illness.
NATIONAL PUBLIC WORKS
WEEK
Mayor Flynn presented the Proclamation to Gary Antone, Public Works Director, proclaiming May 16th – 22nd, 2004 as “National Public Works Week”. Appreciation was made for the integral part of Public Works Services in our community and to the qualified and dedicated personnel and staff for their contributions to make our health, safety, comfort, and quality of life better.
Gary Antone, Public Works Director, responded to the “National Public Works Week”, where Counties and Cities maintain and upgrade Public Infrastructure systems on a daily basis. Attention to these public services largely goes unnoticed and appreciation was expressed to all those who contribute.
The Turtle Bay Museum and Exploration Complex will be hosting two exhibits in Redding beginning May 1st until January 16, 2005. Along with the Sundial Bridge exhibit will be an exhibit titled Me, Myself, and Infrastructure that demonstrates facets of engineering and public works in our community and the Public is encouraged to take the opportunity to visit the exhibits.
EMPLOYEE
RECOGNITION
Robb Gibbs, Parks and Recreation Director, introduced and recognized employee, Debbie Carlisi, Recreation Supervisor at the Red Bluff Community/Senior Center, for her recent accomplishment of April 23, 2004 in which she received her Bachelor of Arts Degree in Business and Human Resources Management from Simpson College. Thanks and appreciation was made to her for her efforts and congratulations were extended to her for her education accomplishment.
A certificate of appreciation was presented by Debbie Carlisi to Robb Gibbs thanking him for his confidence, devotion, and guidance, in helping her to attain this milestone in her life.
CITIZENS COMMENTS
None
ANNOUNCEMENTS
Susan Price, City Manager, announced that the City was awarded a $500,000 Block Grant for the Homeless Shelter PATH and the Vista Ridge Apartment Complex.
Susan Price, City Manager, read a letter from David Ramelli, President of the Red Bluff Round – Up Association, thanking the City for the support provided to the 83rd Red Bluff Round – Up. Thanks were made to the Red Bluff Police Department who provided an outstanding job of handling traffic through out the events. Plans for the future Round – Up are ongoing and he encouraged suggestions as well as continued support of the Rodeo.
CONSENT CALENDAR
M/S/C Avilla, Houghton to approve
the Consent Calendar.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
APPROVAL OF MINUTES April
20, 2004
RESOLUTION NO. 19-2004 AMENDMENT OF EMPLOYMENT AGREEMENT WITH CITY MANAGER
Approved 5-0-0
TREASURER’S
REPORT
CURRENT
BUSINESS
SPECIAL EVENTS
MEETINGS
Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that the City Council decide if a meeting should be held on how special events are handled in the City, and if determined that a meeting should be held, provide direction to staff whether that meeting should be held at a City Council meeting or at a separate meeting to be undertaken by City staff or in some other manner.
The manner in which to
proceed with meetings was discussed as to how to best accomplish the discussion
of special events and issues that arise.
The options offered were,
whether to have the meeting at all and if so whether to have it at a City
Council Meeting where all five Councilmembers are present or to have a separate
meeting to be undertaken by City staff where only two Councilmembers would be in
attendance in order to comply with the Brown Act.
Councilmember Houghton
expressed concerns about the issue of a separate meeting and overtime fees that
might be imposed and made a suggestion to have a public City Council Meeting
where all five Councilmembers could be present and the meeting could be kept in
the public record.
Marshall Pike, Chamber of
Commerce, mentioned three things he would like to have determined and they
included having representatives at a discussion about potential changes,
allowing input from these representatives to give feedback to City staff, and to
have a policy in place for future events that come up.
Bill Moule, Chamber Member,
preferred the idea of a separate meeting and suggested that Councilmember
Houghton replace Councilmember Avilla in order that he might attend and be able
to get the information first hand to bring back to the City
Council.
Councilmember Stevens
withdrew his participation to attend the separate meeting, allowing
Councilmember Houghton to take his place.
M/S/C Frey, Avilla to accept
Councilmember Stevens’s withdrawal, allowing Councilmember Houghton and
Councilmember Avilla to be on the Adhoc Committee and attend a separate meeting
with staff and to try to get this done before July 1, 2004.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
RED BLUFF-TEHAMA COUNTY CHAMBER OF COMMERCE ANNUAL AGREEMENT AND LEASE
Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation that City Council provide direction to staff regarding the approval process for the Annual Agreement and Lease between the City and the Red Bluff-Tehama County Chamber of Commerce.
M/S/C Stevens, Houghton to have
the above referenced Adhoc Committee of Councilmember Avilla and Councilmember
Houghton meet with the Chamber and City staff for further discussion regarding
this matter.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
MANDATORY TRASH COLLECTION REVISED TIMELINE
Susan Price, City Manager, reviewed the staff report
and gave staff’s recommendation to revise the timeline contingent on all
activities being implemented as planned as well as being coordinated with Waste
Connections, Inc. Staff will keep the City Council informed of any unanticipated
changes to the revised timeline.
Based on City Council action at the meeting of April
6, 2004 to continue the mandatory trash collection process, staff has revised
the implementation timeline.
When the Public Hearing takes place, it was
suggested that it be held at the Community Center.
Informational only
CITY/COUNTY ANTELOPE SEWER PROJECT ADVISORY
COMMITTEE CHANGE IN CITY COUNCILMEMBER APPOINTMENT
Susan Price, City Manager,
reviewed the staff report and gave staff’s recommendation that City Council
appoint a City Councilmember to replace Councilmember Avilla on the City/County
Antelope Sewer Project Advisory Committee.
M/S/C Stevens, Avilla to nominate
Councilmember Houghton to replace Councilmember Avilla on the City/County
Antelope Sewer Project Advisory Committee.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
Susan Price, City Manager,
reviewed the staff report and gave staff’s recommendation that City Council
appoint a voting and an alternate delegate to the League of California
Legislative Action Days on May 12th and
13th.
M/S/C Stevens, Houghton to appoint Councilmember Frey the voting delegate to the League of California Legislative Action Days on May 12th and 13th.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
M/S/C Frey, Avilla to appoint Councilmember Stevens the alternate voting delegate to the League of California Legislative Action Days on May 12th and 13th.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
Susan Price, City Manager
reviewed the staff report and gave staff’s recommendation to discuss any issues
that they wish to be presented to Assemblyman LaMalfa and Senator Aanestad at
the Legislative Action Days..
City Council discussed
recommending requests for funding for the support of the Ballot Initiative that
will impact the way government is financed and will be on the November ballot,
for State Transportation funding issues, for funding for the new Police
Department, and for funding for the Antelope Sewer
Project.
Margaret Van Warmerdam, Financial Director, reviewed the staff report and gave staff’s recommendation that City Council discuss Social Security Administration use of the City Council Chambers every Wednesday of the month and provide direction to staff.
Issues were discussed about
staff continuing to experience scheduling conflicts with the use of the City
Council Chambers due to Social Security utilizing the Council Chambers every
Wednesday of the month.
Polly Van Benthusen,
District Manager for Social Security, explained that she and her staff of forty
people service five counties in the area.
She thanked the City and explained that 8.7 million dollars in benefits
per month are paid into the area.
Finding space to accommodate their service has been difficult and they
were receptive to any ideas in
order to continue the service.
Tessa Pritchard, Human
Resources Director, explained the difficulty of scheduling meetings and the need
for the space for city staff due to the outgrowing of the facility. The suggestion of reducing the hours
might be a way of accommodating the agency.
Suggestions were made to see
if the former or current Board of Supervisor Chambers or office space in the
Tehama County Health Center building would be available for the agency to pursue
as future office space.
M/S/C Stevens, Avilla to allow a two week period that would allow the Social Security Agency time to investigate an alternative option and present it in a written form to the City Manager for a final determination at the next City Council Meeting.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
SOLAR ARROW BOARD BID
AWARD
Gary Antone, Director of Public Works, reviewed the staff report and gave staff’s recommendation to award the Solar Arrow Board bid to United Rentals of Redding, California, in the amount of $13,272.19.
M/S/C Stevens, Houghton to award the Solar Arrow Board bid to United Rentals of Redding, California, in the amount of $13,272.19.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT VOTING: None
RED BLUFF MUNICIPAL AIRPORT RPZ RIGHT OF WAY AGENT CONTRACT AMENDMENT NO. 3
Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to approve Contract Amendment No. 3 in the amount of $30,000 for Bob Martin Appraisals and Acquisitions and the expenditure of existing FAA grant funds to cover the cost of the fee title RPZ property acquisition work.
M/S/C Stevens, Frey to approve Contract Amendment No. 3 in the amount of $30,000 for Bob Martin Appraisals and Acquisitions and the expenditure of existing FAA grant funds to cover the cost of the fee title RPZ property acquisition work.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT VOTING: None
BREWERY CREEK SEWAGE PUMP STATION AND FORCE
MAIN PROJECT
Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to authorize staff to proceed with the advertisement and bid of the Forward Park and Lassen View Sewage Pump Stations, Force Mains and Monroe Gravity Sewer Project and the expenditure of Wastewater funds from Fund 46 for this purpose.
M/S/C Stevens, Avilla to proceed with the advertisement and bid of the Forward Park and Lassen View Sewage Pump Stations, Force Mains and Monroe Gravity Sewer Project and the expenditure of Wastewater funds from Fund 46 for this purpose.
AYES: Councilmembers: Avilla, Flynn, Frey and Houghton
NOES:
Councilmember:
Stevens
ABSENT OR NOT VOTING: None
Gary Antone, Public Works
Director, reviewed the staff report and gave staff’s recommendation to award the
City Hall HVAC system main controller upgrade to Yamas Controls, Sacramento, in
the amount of $20,535 and authorize a supplemental appropriation from Funds 23,
$5,000; Fund 24, $5,000; and Fund 25, $10,535.
The upgrade will allow for
reconfigurations and is programmable to adjust to the needs of the City with
more flexibility to the system
M/S/C Avilla, Houghton to award
the City Hall HVAC system main controller upgrade to Yamas Controls, Sacramento,
in the amount of $20,535 and authorize a supplemental appropriation from Funds
23, $5,000; Fund 24, $5,000; and Fund 25, $10,535.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
COMMITTEE REPORTS/COUNCIL
COMMENTS
Susan Price, City Manager, reported that Bill Goodwin, Tehama County Public Works Director, would be coming to the City Council on May 18, 2004 to make a presentation on the Antelope Sewer Project and that there would be a Public Meeting on the project on June 16th to discuss alternatives for this project.
The TLDC meeting was attended by Susan Price, City Manager and Mayor Flynn and they had requested the submitting of a letter to Shasta Community College to move forward.
ADJOURNMENT
At 8:30 P.M. Mayor Flynn adjourned
the meeting to May 18, 2004 at 7:00 P.M., in the Red Bluff City Council
Chambers.
Mayor
ATTEST: