CITY
COUNCIL
REGULAR MEETING
MINUTES
DATE OF
MEETING:
April 6, 2004
TIME OF
MEETING:
7:00 P.M.
PLACE OF
MEETING:
RED BLUFF COUNCIL CHAMBERS, CITY HALL
The agenda for this meeting
was posted pursuant to Resolution No. 28-1995
Councilmembers
Present: Forrest Flynn,
Mayor
Larry Stevens Mayor Pro Tem
Andy
Houghton
Russ
Frey
Gregg
Avilla
Councilmembers
Absent:
None
Staff
Present:
Susan Price, City Manager
Richard Crabtree, City Attorney
Gary Antone, Director of Public Works
Charles Hayden, Planning Director
Gloria Shepherd, City
Clerk
Margaret Van Warmerdam,
Director of Finance
Tessa Pritchard, Human
Resources Director
Gerry Gray, Division Chief
Al Shamblin, Police Chief
Robb Gibbs, Director of Parks and Recreation
Kathy
Engel, Police Records/Communications Manager
Paul Nanfito, Police Lieutenant
Venita Philbrick, City Treasurer
Kathy Engel, Police Records/Communications Manager, led the Pledge of Allegiance at the request of Mayor Flynn and the assemblage joined in.
CLOSED
SESSION
1.
Conference with Legal
Counsel – Existing Litigation Red Bluff Daily News v. City of Red Bluff, et.,
al, Case No. 52328.
2.
Conference with Real
Property Negotiators – Government Code Section 54956.8 to discuss with Susan
Price, City Manager, and Gary Antone, Director of Public Works the granting of
authority to negotiate the price and/or terms of payment with Rob Schmid on City
owned property located at 2224 Washington Avenue.
City Council directed Staff
to negotiate this further.
Public Safety Dispatchers Week - POLICE
COMMUNICATIONS WEEK
Mayor Flynn presented the Proclamation to Sergeant Paul Nanfito, proclaiming in conjunction with National Public Telecommunications Week that April 11 – 17, 2004 be POLICE COMMUNICATIONS WEEK in appreciation for the Dispatchers vital role in the protection of human life and property in our community. Praise and recognition on behalf of the entire City Council was expressed for the consistent outstanding public service performed by the dispatchers.
Building Safety Week
Mayor Flynn read the proclamation that proclaimed April 4-16, 2004 BUILDING SAFETY WEEK. Recognition was given for the standards that the safe construction of buildings provide in which people live, work, and play and appreciation was made for the cooperative relationship with construction and code officials worldwide that provide health and life-safety standards
CITIZENS COMMENTS
None
CONSENT CALENDAR
M/S/C Stevens, Houghton to approve
Consent Calendar with corrections to Minutes of March 16, 2004 noted by City
Clerk due to computer error.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
APPROVAL OF MINUTES March 16, 2004
INTEGRATED WASTE MANAGEMENT TASK FORCE CITIZEN MEMBERS
Approved 5-0-0
a) ALCOHOL SALES LICENSE; PERSON TO PERSON; PREMISE TO PREMISE TRANSFERS; TYPE 20; FF-SALE BEER AND WINE; 212 SO. MAIN STREET; LOS AMIGOS MEAT MARKET; JESUS BAUTISTA
b) ALCOHOL SALES LICENSE; PERSON TO PERSON TRANSFER; TYPE 20; OFF-SALE BEER AND WINE’ 1080 SO. MAIN STREET; ARCO AM/PM; JB INVESTMENT GROUP LLC
Approved 5-0-0
PUBLIC MEETING; ORDINANCE NO. 949, AN ORDIANCE AMENDING SECTIONS 20.6 (A) AND 20.11 (A) OF THE RED BLUFF CITY CODE AUTHORIZING THE PLANNING COMMISSION AND THE PLANNING DIRECTOR TO APPROVE LOT LINE ADJUSTMENTS AND VOLUNTARY MERGERS, AND PROVIDING FOR APPEALS TO ACTIONS BY THE PLANNING DIRECTOR
Approved 5-0-0
COPIER FOR POLICE AND FIRE DEPARTMENTS
Approved 5-0-0
SMOKE FREE WORK PLACE LAW VIOLATION GUIDELINES
Approved
5-0-0
TEHAMA COUNTY STATE FAIR
EXHIBIT
Approved
5-0-0
MEMORANDUM OF AGREEMENT
MEDICAL EVALUATIONS OF SWAT TEAM MEMBERS
Approved
5-0-0
CURRENT
BUSINESS
APPROVAL OF MINUTES
– MARCH 30, 2004 SPECIAL MEETING
M/S/C Avilla, Frey to approve the
Minutes of March 30, 2004 Special Meeting
AYES: Councilmembers: Avilla, Flynn, Frey and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
Houghton (abstained-absent from meeting)
TITLE III APPLICATION FOR CONTRACT EXTENSION FOR THE SENIOR NUTRITION PROGRAM
Robb Gibbs, Parks and Recreation Director, reviewed the staff report and gave staff’s recommendation to recognize the Senior Nutrition Program staff and the quality and efficiency of the program.
The Title III Application for Contact Extension for the Senior Nutrition Program Fiscal Year 2004/2005 was passed by the Board of Supervisors. The contract reflects a small increase in grant funds from FY 2003/2004, which will decrease the request for the amount of County matching funds from $25,000 to $19,000. However, the current level of service will continue through a cooperative effort for the seniors.
Commendations and thanks were made to those present for their service and care of senior’s needs and welfare:
Gaylen Norman, Senior Nutrition Coordinator, Dorothy Walden, Site Coordinator, Bambi Wooden, Delivery, Brian Medeiros, Food Service.
Chris Connelly, Floyd Adcock and Al Ellis were commended for their efforts to consistently be available and provide information back to Gayla Norman.
Mary Bowen was thanked for her efforts to keep things clean and in order.
Dana Picot, Harold Davis, Rene Ruth, Jack & Karen McFarland as well as 26 volunteers were not present but were thanked for the job the great job that they also provide.
Informational
Only
MEADOW VISTA APARTMENTS WNC MANAGEMENT INC. PROPERTY MANAGEMENT COMPANY
Susan Price, City Manager, reviewed the staff report
and gave staff’s recommendation to approve the request by WNC Management Inc. to
provide property management services for the Meadow Vista Apartments, which was
partially funded with HOME loan funding awarded to the City in the amount of
$952,381.
Councilmember Stevens, expressed appreciation for a
project that is so beautifully maintained day in and day
out.
M/S/C Houghton, Stevens to approve the request by WNC
Management Inc. to provide property management services for the Meadow Vista
Apartments which was partially funded with HOME loan funding awarded to the City
in the amount of $952,381.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
CITY-WIDE TRASH COLLECTION PROPOSALS BY
WASTE CONNECTIONS, INC.
Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to hear options presented by Waste Connections Inc., for city-wide trash collection and provide direction to staff to:
1. Take steps necessary to proceed with actions necessary to implement city-wide trash collection in the City with delinquencies to be controlled through the property tax lien process or some other process.
2. To take some other action regarding city-wide trash collection and delinquencies
3. To take no further action regarding the implementation of city-wide trash collection
Gene Dupreau, Waste Connections, Inc., reviewed the proposals and explained the benefits that they each provide. The first two options would require a five-year extension of the service contract and option # 1 included rate increases of $.10 per household, while option #2 would include rate increases of $.25 per household. The third option would require an additional 6-years to the existing contract making it a total of 10 years and this one would convert the entire town to fully automated collection.
The methods presented would each share the costs with the whole community and help to clean up the community. One method of collecting delinquencies would be predicated on the placement of property tax liens on non-paying customers.
Alan Abbs, Solid Waste Director, explained the current diversion rate is at 45% and the goal is 50%. He explained that option #2, which would supply a 64-gallon cart for recycling would retire the two 18-gallon tub system and the current garbage containers may be reduced to a lower size with the additional space available for their recyclables. Thus even with a rate increase, garbage rates may decrease if people do the right thing by recycling.
Yard clippings will continue to be picked up in separate containers.
This action is a proposal that recommends an option for the City to pursue and this action will start the process with numerous Public Hearings to follow for public input.
If the choice is made to collect delinquencies on the tax bill then the City would need to comply with Proposition 218 requirements to send mailed notices followed by a Public Hearing to have the opportunity to protest.
Due to delinquency rates being so low it was asked what GreenWaste analysis would be of the rate structure for them to absorb the delinquencies into the program and Green Waste speculated that it would be an increase of about $.10 per service.
M/S/C Stevens, Houghton to approve
Step No. 1 and Option #2
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
Susan Price, City Manager reviewed the staff report and gave staff’s recommendation to hear the Caltrans presentation and discuss any issues of concern.
Scott White and Sandy Smith with Caltrans District 2 Planning Office provided an overview of the TDA and issues that directly affect the City.
How funding and decisions were made for the funding were addressed. It was discussed as to what happens if transit services end up costing more money than we actually get in revenues available under the Transportation Development Act. The answer provided was that the Transportation Development Act only applies to the revenue provided under the Transportation Development Act. There are two sources, which are the Local Transportation Fund and Transit Assistance Fund. The bottom line is that you are only required under that to expense funds to provide up to the amount of funds you get and anything beyond that would have to be done through a voluntary fund act arrangement.
Definitions of the “Unmet Transit Needs” & “Reasonable to Meet” under the Tehama County Transportation Commission were reviewed.
The major issue confirmed was that the requirements for use of the funds and that the City is not required to expend more funds than they receive.
Informational
Only
Susan Price, City Manager
reviewed the staff report and gave staff’s recommendation to direct staff to
proceed with potential preparation of Fiscal Year 2004/2005 and General and
Economic Development Allocation Applications for one or more projects as
appropriate contingent upon the determination by staff that the project (s) meet
all requirements for application submission.
This is a Public Hearing to
discuss and solicit input on the 2004/2005 Community Development Block Grant
Program.
The City of Red Bluff may apply to the Community Development Block Grant Program for a total of up to $800,000 per year from the General and Economic Development components combined. Up to $500,000 per single application per year may be awarded from either the General or Economic Development component. Grants up to $35,000 per year from the General Planning and Technical Assistance allocation and up to $35,000 per year from the Economic Development Planning and Technical Assistance allocation may be awarded and do not count toward the $800,000 cap. The Native American allocation is available for eligible activities in areas with concentrations of Native American Indians not federally recognized as an Indian tribe or rancheria. The amount of Native American funds available varies each year, and a grant from this allocation does not count toward the $800,000 cap.
The major activity
categories of the Community Development Block Grant Program are: General and Economic Development
Planning and Technical Assistance, Housing-New Construction,
Housing-Acquisition, Housing-Rehabilitation, Community Facilities, Public
Services, Public Works, and Economic Development. Projects funded with CDBG funds must
carry out at least one of three National Objectives as follows: benefit to
Targeted Income Group (TIG) persons, elimination of slums and blight, and other
urgent community development needs.
The City must hold two
public hearings each year that an application is made for funds. The first
public hearing must be held to discuss and receive input on possible eligible
projects. A second public hearing must be held if or when any application is
submitted.
Citizen participation in
this process is encouraged and desired.
A public information file is maintained on the program and on each
particular grant and is available to the public at Red Bluff City Hall, 555
Washington Street, Red Bluff, California 96080. Any written comments on the
program or projects may be submitted to the City of Red Bluff, 555 Washington
Street, Red Bluff, California 96080.
Persons needing technical assistance to develop proposals for funding
through the Community Development Block Grant Program may contact the City
Manager.
Programs funded through CDBG
will not result in the permanent displacement of people due to the activities of
the program. If relocation of
assisted persons or households will be required as a result of the grant
activity funded, the City will prepare and submit to the Community Development
Block Grant Program a Residential Antidisplacement and Relocation Assistance
Plan.
Any assessments resulting
from a CDBG-funded project will not be paid for by persons in the very low
income category (50% of the median household income in Tehama
County).
A voluntary sign-up sheet
was passed around indicating anyone that was present for the Public Hearing for
the Grant Program.
The purpose of the Public
Hearing was to inform citizens and the City Council about opportunities for
Community Development Block Grant funding and obtain suggestions for
funding.
Mayor Flynn opened the
Public Hearing.
Susan Price, City Manager,
made a suggestion to consider a planning grant be considered to assist in
funding any consultants needed in the Antelope Sewer Project and any other
information needed to move along on that project. It was suggested that it be an
economic development planning grant application as the main area for impact
concern for the City is the commercial area.
Hearing no other comments
Mayor Flynn closed the Public Hearing
M/S/C Frey, Avilla to proceed with
potential preparation of Fiscal Year 2004/2005 and General and Economic
Development Allocation Applications for one or more projects as appropriate
contingent upon the determination by staff that the project (s) meet all
requirements for application submission.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
Margaret VanWarmerdam, Finance Director, reviewed the staff report and gave staff’s recommendation to discuss and provide direction to City staff regarding the provision of professional auditing services for the Annual Financial Report and Annual Transportation Development Act Fund Audit for Fiscal Year 2004/2005
M/S/C Houghton, Avilla to provide direction to City staff regarding the provision of professional auditing services for the Annual Financial Report and Annual Transportation Development Act Fund Audit for Fiscal Year 2004/2005.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
MOBILE FOOD VENDOR
DISCUSSION
Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to discuss the mobile food vendor issue and provide direction to staff.
The City has received additional requests from mobile food vendors to operate in the downtown area of the community and it was discussed as to whether there is a need for regulations, restrictions, and fees.
Mobile Food Vendor Jim Turner was present to explain that he had to abide by Tehama County & Fire Standards as well as various license fees and encroachment permits.
Foodservice on Private Property versus Public Property issues were discussed and public rights of ways are handled differently on each of these.
M/S/C Houghton, Stevens to leave
the mobile food vendor issue the way it is currently and bring it back at a
later date if needed.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT VOTING: None
APPRAISAL AND RIGHT OF WAY ACQUISTION SERVICES; 3 MG RESERVOIR AND PIPELINE PROJECT, AMENDMENT NO. 2
Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to approve Contract Amendment No. 2 for the 3 MG Reservoir and Pipeline Project appraisal, acquisition, and right of way contract with Martine Appraisal & Acquisition in the amount of $5,300.
M/S/C Stevens, Houghton to approve Contract Amendment No. 2 for the 3 MG Reservoir and Pipeline Project appraisal, acquisition, and right of way contract with Martine Appraisal & Acquisition in the amount of $5,300.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT VOTING: None
AWWA ANNUAL CONFERENCE
Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to discuss the Public Works Water Supervisor’s attendance at the AWWA Annual Conference in Las Vegas, Nevada for this year and provide direction to staff.
M/S/C Houghton, Avilla to approve the Public Works Water Supervisor’s attendance at the AWWA Annual Conference in Las Vegas, Nevada for this year and provide direction to staff.
.
AYES: Councilmembers: Avilla, Flynn, Frey and Houghton
NOES:
Councilmember:
Stevens
ABSENT OR NOT VOTING: None
Gary Antone, Public Works
Director, reviewed the staff report and gave staff’s recommendation to accept
the AB3030 Groundwater Management Plan Technical Advisory Committee 2003 Annual
Report provided by the City’s representative.
M/S/C Stevens, Avilla to accept
the AB3030 Groundwater Management Plan Technical Advisory Committee 2003 Annual
Report provided by the City’s representative.
AYES: Councilmembers: Avilla, Flynn, Frey, Houghton and Stevens
NOES:
None
ABSENT OR NOT
VOTING:
None
COMMITTEE REPORTS/COUNCIL
COMMENTS
Councilmember Houghton thanked everyone from the City Staff for the Get Well Card he received.
ADJOURNMENT
At 9:15 P.M. Mayor Flynn adjourned
the meeting to April 20, 2004 at 7:00 P.M., in the Red Bluff City Council
Chambers.
Mayor
ATTEST: