CITY COUNCIL

REGULAR ADJOURNED MEETING MINUTES

DATE OF MEETING: June 17, 2003

TIME OF MEETING: 5:30 P.M.

PLACE OF MEETING: RED BLUFF COUNCIL CHAMBERS, CITY HALL

The agenda for this meeting was posted pursuant to Resolution No. 28-1995

Councilmembers Present: Tere Cherveny, Mayor

Forrest Flynn, Mayor Pro Tem

Andy Houghton

Larry Stevens

Gregg Avilla

Councilmembers Absent: None

Staff Present: Susan Price, City Manager

Richard Crabtree, City Attorney

Gary Antone, Director of Public Works

Rob Gibbs, Director of Parks and Recreation

Charles Hayden, Planning Director

Gloria Shepherd, City Clerk

Rhiannon Taylor, Human Resources Analyst

Al Shamblin, Police Chief

Roberta Moore, City Treasurer

Tina Lee, Fire Marshal

J.D. Ellison, Sr, Building Director/Official

Margaret Van Warmerdam, Director of Finance

Virginia Bugbee, Building/Planning Coordinator

EXECUTIVE SESSION

The Executive Session started at 5:30 P.M. with Mayor Cherveny reading a statement that two items of consideration had been brought to the City Council’s attention for immediate action by the City Council. These issues arose after the completion and posting of the City Council Agenda and could be added to the Executive Session by a minimum 4 out of 5 votes of the City Council. It was determined by staff that these items could not wait until the next City Council meeting of July 1, 2003. The items for consideration of addition to the Executive Session were:

1. Executive Session in accordance with Government Code Section 54956.8 (Real Property Negotiations) to discuss with Susan Price, City Manager and Gary Antone, Director of Public Works the granting of authority to negotiate avigation easements with Martin & Jeanette Braun, Assessor’s Parcel Number 024-200-63; Calvary Temple, Assessor’s Parcel Number 031-210-58l; Dale Caulfield, Assessor’s Parcel Number 024-200-64; Tim & Sharnell Chambers, Assessor’s Parcel Number 024-200-67; S. Keel Exum, Assessor’s Parcel Number 031-210-32; Fleming and Hood, Assessor’s Parcel Number 024-200-66; Michael & Margaret Guttierrez, Assessor’s Parcel Number 024-200-65; Evelyn Johnson, Assessor’s Parcel Number 031-210-59; Charles & Ava Lopeman, Assessor’s Parcel Number 024-200-62 and James Slack, Assessor’s Parcel Number 024-200-31.

2. Executive Session in accordance with Government Code Section 54956.8 (Real Property Negotiations) to discuss with Susan Price, City Manager and Gary Antone, Director of Public Works the granting of authority to negotiate title and easements with Kenneth & Bernice Burgess, Assessor’s Parcel Number 024-040-66; Dona Calder, Assessor’s Parcel Number 024-040-64; Tim & Sharnell Chambers, Assessor’s Parcel Number 024-200-67; Cherie & Toby Cooper, Assessor’s Parcel Number 024-040-59; Merle Crook, Assessor’s Parcel Numbers 024-010-46 and 47; James & Debra Danielsen, Assessor’s Parcel Numbers 027-410-05 and 42; Douglas & Linda Freitas and Lavenia Carlson, Assessor’s Parcel Number 024-040-67; Roger & Judith Mendenhall, Assessor’s Parcel Number 024-010-20; Roman Catholic Bishop of Sacramento, Assessor’s Parcel Numbers 027-410-26 and 28; Scottsdale Company, Inc., Assessor’s Parcel Numbers 027-410-29 and 31; Wyle Selby and Richard & Charlotte Johnson, Assessor’s Parcel Numbers 027-410-03 and 41; Christopher & Patricia Sharp, Assessor’s Parcel Number 024-040-60; James Slack, Assessor’s Parcel Number 024-200-31 and Richard Williams, Assessor’s Parcel Number 024-040-10.

The first Executive Session item was regarding existing litigation. Red Bluff Daily News v. City of Red Bluff, Et. Al., Case No. 52328 and the City Council conferred with Legal Counsel.

Mayor Cherveny called the Regular Adjourned Meeting to order at 7:00 P.M. and announced the results of the Closed Session as follows:

The decision was made to authorize the retention through the City’s Self –Insurance JPA to retain Bruce Kilday to represent the City of Red Bluff in the action of Red Bluff Daily News v. City of Red Bluff, et. Al., Case No. 52328.

City Council has given direction to the Negotiators to proceed with negotiation of the avigation easements with the above named parties.

City Council gave direction to the Negotiators to proceed with the negotiation for title and easements with the above names parties.

Gary Antone, Director of Public Works, led the Pledge of Allegiance at the request of Mayor Cherveny and the assemblage joined in.

M/S/C Houghton, Avilla to approve remaining Consent Calendar after Councilmember Avilla requested that Items # 6 & # 11 be pulled for discussion.

M/S/C Avilla, Houghton to approve to accept the resignation of Commissioner Jabaut from the Parks and Recreation Advisory Commission effective July 1, 2003 and direct the Deputy City Clerk to advertise this vacancy, as well as the Airport Commission vacancy using the attached advertisements, which has the disclaimer that members of these Commissions will be required to file a Form 700 Statement of Economic Interests.

Councilmember Avilla confirmed that the cost of the base rental fee was $50 a day.

M/S/C Avilla, Houghton to approve the costs for extension of Social Security Administration use of the City Council Chambers.

ORDINANCE NO. 938; AN ORDINANCE OF THE CITY OF RED BLUFF AMENDING THE RED BLUFF CITY CODE BY AMENDING ARTICLE I. ENTITLED “FIRE DEPARTMENT” AND ARTICLE II ENTITLED “UNIFORM FIRE CODE” OF CHAPTER 8, “FIRE DEPARTMENT”

RATIFY/APPROVE MAY 2003 PAYROLL CHECKS NUMBERS 13694-13959; PAYROLL DIRECT DEPOSIT NUMBERS 1567-1767 /MAY PAYABLES CHECK NUMBERS 41321-41566

Approved 5-0-0

RESOLUTION NO. 29-2003 STREET CLOSURE FOR NATIONAL NIGHT OUT CELEBRATION

Approved 5-0-0

APPROVAL OF MINUTES

Gary Antone, Director of Public Works, reviewed the staff report and gave staff’s recommendation to waive the first reading and introduce Ordinance No. 942 addressing minimal changes to the amendment for angle parking and parking time limit zones.

Additional areas were discussed for increased diagonal parking and will be brought back to the City Council for continued discussion.

M/S/C Avilla, Flynn to waive the first reading and introduce Ordinance No. 942.

Gary Antone, Director of Public Works, reviewed the staff report and gave staff’s recommendation to hear the presentation by Paul Miller with Omni Means, and accept the completed Southside Neighborhood Revitalization Transportation Area Study.

Paul Miller of Omni Means of Roseville presented a transportation study that consisted of all the roadways and intersections in the community. Purpose of the study is to make sure the Southside Neighborhood is a quality safe place to live. The review went over study area issues, study content, consistency with other plans, existing study area roadways, future conditions, general plan land uses, assessment of improvements, guiding principles and safety and truck access.

Five different plan options were reviewed with Plan C being the preferred one with an estimated cost of about 54 million that included funding from STIP Funding, Federal Aid, and Local funding. This plan included Vista Way going all of the way to the interchange for access.

City Councilmembers discussed the standards of the parking of commercial vehicles and large vehicles on residential streets and other streets as well.

The study was done for the long-term needs for the City of Red Bluff and this will be a tool to help to evaluate and give direction to provide material that will help to put together an Ordinance.

M/S/C Stevens, Avilla to accept the completed Southside Neighborhood Revitalization Transportation Area Study and direct staff to bring it back to the City Council in 90 Days with a proposed Ordinance to reflect the findings of this study regarding large vehicle parking.

TRI-COUNTY ECONOMIC DEVELOPMENT CORPORATION (TCEDC) 1999-2004 COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY ANNUAL UPDATE

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to review and discuss the existing list of City projects, Economic Development Strategy 2003/2004 Annual Update.

Mayor Cherveny recommended that the Boys and Girls Club be added to the priority project list.

A redevelopment agency could also assist the City in preventing future potential problems and was recommended.

M/S/C Avilla, Flynn to accept with the inclusion of the Boys and Girls Club to the existing list of City projects and approve the Economic Development Strategy 2003/2004 Annual Update.

PUBLIC HEARING – ANNUAL GRANTEE PERFORMANCE AND CLOSEOUT REPORTS PHYSICAL THERAPY AND WELLNESS CENTER PROJECT CITY HALL AMERICANS WITH DISABILITIES ACT FEASIBILITY STUDY

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to open the Public Hearing, and approve the Annual Grantee Performance and Closeout Reports for the Physical Therapy and Wellness Center Project and City Hall Americans with Disabilities Act Feasibility Study.

Mayor Cherveny opened the Public Hearing at 7:55 P.M. and hearing no comment closed the Public Hearing at 7:56 P.M.

M/S/C Houghton, Flynn to approve the Annual Grantee Performance and Closeout Reports for the Physical Therapy and Wellness Center Project and City Hall Americans with Disabilities Act Feasibility Study.

POLICE FACILITY FEASIBILITY STUDY – SELECTION OF CONSULTANT

Al Shamblin, Police Chief, reviewed the staff report and gave staff’s recommendation to approve the selection of Thomson & Hendricks of Chico to complete the Police Feasibility Study and authorize the City Manager to execute a Professional Services Agreement with the firm.

The cost proposal is $39,830 and will include a comprehensive documentation of need for a new facility, site selection criteria, cost analysis, recommended alternatives, and facility funding sources.

M/S/C Stevens, Houghton to approve the selection of Thomson & Hendricks of Chico to complete the Police Feasibility Study and authorize the City Manager to execute a Professional Services Agreement with the firm.

WEB SITE DESIGN AND MAINTENANCE SERVICES

Susan Price, City Manager, reviewed the staff report and gave staff’s recommendation to approve the selection of Carlson Designs of Red Bluff to provide web site design and maintenance services for the period July 1, 2003 to June 30, 2004, and authorize the City Manager to execute a Professional Services Agreement with the firm.

The total estimated annual costs would be $8,350 and the proposal included three sample template designs of the City’s web site.

Michele Carlson, thanked the City for accepting her proposal and mentioned that she has looked at the City of Irvine site as was recommended and will be open to any suggestions or comments from the City staff.

M/S/C Avilla, Flynn to approve the selection of Carlson Designs of Red Bluff to provide web site design and maintenance services for the period July 1, 2003 to June 30, 2004, and authorize the City Manager to execute a Professional Services Agreement with the firm.

SELECTION OF CONSULTANTS PLANNING, ENGINEERING, AND ARCHITECTURAL CONSULTING SERVICES

Charles Hayden, Planning Director, reviewed the staff report and gave staff’s recommendation to:

· Approve the consultants, listed in Exhibit A and any other qualified consultant after review and approval by the Selection Committee, to provide contractual Planning, Engineering, and Architectural Consulting Services.

· Authorize the City Manager, the Planning Director, Building Director/Official, and Director of Public Works to individually enter into professional services agreements with the on-call consultants listed in Exhibit A to provide Planning, Engineering, and Architectural Consulting services listed in Exhibit B.

Susan Price, City Manager, recommended adding the name Ed Anderson to the Exhibit A list.

It is common practice in many jurisdictions for environmental studies to be contracted out under the direction of the Planning Department but paid for by the applicant or developer and to have as much other work done in house as possible.

M/S/C Avilla, Houghton to approve the Consultants, listed in Exhibit A and authorize the City Manager, the Planning Director, Building Director/Official, and Director of Public Works to individually enter into Professional Services agreements with the on-call Consultants including Ed Anderson.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to respond to the recent letter from the Vesper Lodge regarding the difficulties they encountered as a result of the ally re-paving project and to report on the City staff response to these issues. Some of the issues could have been prevented if they had been aware of them beforehand and efforts are being made to address and resolve all of the issues mentioned in the letter.

Informational Only

Gary Antone, Director of Public Works, reviewed the staff report and gave staff’s recommendation to accept the completed Bus & Ride and Pedestrian Walkway Project Facilities and direct staff to file the Notice of Completion.

The final cost of the project was $839,117.89 with a few minor items that are still being worked on and it was recommended that they hold the Notice of Completion until those items are completed.

Barbara O’Keefe, Transit Manager, congratulated the City on the accomplishment of this project and all that went into it. Thanks were extended to Councilmember Stevens and all that helped to make this project happen. The Tehama County Transportation Department has volunteered to help the City of Red Bluff with the Grand Opening and suggested that the next “Good Morning Red Bluff” meeting in July would be an opportune time to coordinate with the Chamber of Commerce on this Grand Opening.

M/S/C Stevens, Houghton to accept the completed Bus & Ride and Pedestrian Walkway Project Facilities and directed staff to file the Notice of Completion.

Gary Antone, Director of Public Works, reviewed the staff report and gave a review of the Association of California Airports Board of Directors meeting on May 30, 2003 regarding the airport funding issues.

· The new Aeronautics fund legislation “Flight 100” with the new wording to include, “terminal rehabilitation and hangar construction with grant funds.”

· State budgeting funds are being sought from which the City has previously benefited from.

· The State has chosen to suspend the annual grant to airports for the upcoming fiscal year although the FAA project matching dollars provided by the State will remain intact.

Informational Only

BREWERY CREEK SEWAGE PUMP STATION AND FORCE MAIN DESIGN PROJECT, CONSULTANT SELECTION

Gary Antone, Director of Public Works, reviewed the staff report and gave staff’s recommendation to award the Brewery Creek Sewage Pump Station and Force Main Design work to Carollo Engineers of Sacramento, California in the amount of $94,755 and authorize the City Manager and Public Works Director to proceed with all necessary contract negotiations and documentation to complete the work.

Barry Hampson of Carollo Engineers discussed the project and the plans to accomplish this within a time line of about 6 months once it’s begun.

Cost estimates and financing will be brought back to the City Council once they are done.

M/S/C Avilla, Houghton to award the Brewery Creek Sewage Pump Station and Force Main Design work to Carollo Engineers of Sacramento, California in the amount of $94,755 and authorize the City Manager and Public Works Director to proceed with all necessary contract negotiations and documentation to complete the work.

Gary Antone, Public Works Director, reviewed the staff report and gave staff’s recommendation to award the Jackson Street Safe Routes to School consultant design work to the Engineering Group of Chico, California for the not to exceed amount of $35,000, and direct the City Manager and Public Works Director to proceed with all necessary contracts and documentation to complete the work.

The $233,214 Grant Project will provide a safe connection to and from Jackson Heights Elementary School across Jackson Street along with entrance and bike/pedestrian facility improvements at the site.

M/S/C Flynn, Houghton to award the Jackson Street Safe Routes to School consultant design work to the Engineering Group of Chico, California for the not to exceed amount of $35,000 and direct the City Manager and Public Works Director to proceed with all necessary contracts and documentation to complete the work.

Rob Gibbs, Director of Parks and Recreation, reviewed the staff report and gave staff’s recommendation to approve the use of the proposed contract for instructors of the Parks and Recreation Department Programs.

The fees will be distributed between the City and Instructor on a 60/40 basis and the City will retain 40% of all fees to compensate for services such as advertising, staff costs, facility costs, and business license costs.

The new upcoming Fee Study will incorporate the additional costs of these programs into the current fees after the consultant prepares a report and that will be brought back to the City Council. The analysis will consider all of the costs and times included and a listing of all fees will be collected to provide for the consultant.

M/S/C Avilla, Flynn to approve the use of the proposed contract for instructors of the Parks and Recreation Department Programs.

Councilmember Stevens mentioned that the Transportation Commission met and Councilmember Stevens will retain the seat of Chair and George Russell will retain the seat as Vice Chair.

At 8:45 P.M. Mayor Cherveny adjourned the meeting to July 1, 2003 at 7:00 P.M., in the Red Bluff City Council Chambers.

EXECUTIVE SESSION

City Council has given direction to the Negotiators to proceed with negotiation of the avigation easements with the above named parties.

Approved 5-0-0

RESOLUTION NO. 29-2003 STREET CLOSURE FOR NATIONAL NIGHT OUT CELEBRATION

Approved 5-0-0

APPROVAL OF MINUTES

TRI-COUNTY ECONOMIC DEVELOPMENT CORPORATION (TCEDC) 1999-2004 COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY ANNUAL UPDATE

PUBLIC HEARING – ANNUAL GRANTEE PERFORMANCE AND CLOSEOUT REPORTS PHYSICAL THERAPY AND WELLNESS CENTER PROJECT CITY HALL AMERICANS WITH DISABILITIES ACT FEASIBILITY STUDY

POLICE FACILITY FEASIBILITY STUDY – SELECTION OF CONSULTANT

WEB SITE DESIGN AND MAINTENANCE SERVICES

Informational Only

Informational Only

s/b Tere Cherveny

s/b Gloria Shepherd

City Clerk